The exchange process

STEP 1: Before you apply

STEP 2: Application process

  • Apply to Macquarie Abroad for a Semester Exchange or Short-Term program

Macquarie Abroad assesses applications for exchange programs on a rolling basis. You should allow at least one month from the date of your application to receive an outcome from Macquarie Abroad.

STEP 3: Acceptance

There are two steps to being fully accepted into the exchange program at Macquarie:

  1. You must be offered a place in the exchange program by Macquarie University which includes a nomination to a partner university, and
  2. You must be accepted by the host university, which may involve going through an application process with them.

1. After you receive your offer of a place from Macquarie, you will need to:

  • complete and sign the Acceptance of Offer and relevant program documents within one week - once your acceptance is processed, we will enrol you in an iLearn unit with further information about your exchange program
  • read through the information in your iLearn unit which you will find in the Community Units section
  • attend a welcome session which will overview the entire process of going abroad - this session occurs in Week 4 of the semester before your exchange period (further details will be advised through your iLearn unit)

2. Once you have accepted your offer from Macquarie, you will also need to:

  • as applicable, complete the host university's application form and send it to them along with any necessary documentation (eg, passport photos, accommodation application, proof of funds, etc.) - you will be advised if such an application is required at the appropriate time and provided with the relevant forms and procedures
  • receive a formal confirmation of acceptance from the host university

Once you are accepted by both Macquarie and the host university, you will be considered fully accepted to the exchange program.

STEP 4: Academic program approval

Before you can go on exchange, you must have an academic study plan approved. This involves seeking approval for units at your host university against equivalent Macquarie units which can be used to meet your Macquarie degree program requirements.

Short-term exchange programs

For short-term programs, unit mappings have been pre-approved. You will need to review the pre-approved unit options and ensure that the pre-approved Macquarie credit can be used towards your degree program.

Semester exchange programs

For semester-long programs, you will need to apply individually for credit approvals. To do this, you will need to:

  • review your degree program to understand your remaining requirements - as needed, seek program advice from your Faculty to confirm what units you still need to complete
  • search for equivalent units offered at your host university during your exchange period that may count towards your remaining degree requirements
  • check the Credit Transfer Register for any existing mappings to specific Macquarie units
  • submit requests for approval of your identified unit mappings using the online form (details on how to do this, along with application dates, will be provided in your exchange iLearn unit)
  • ensure you have sufficient unit mappings approved to enrol in a full-time load (UG: min 9cp - max 12cp, PG: min 12cp - max 16cp) at your host university, including some backup approvals in case you cannot enrol in your preferred units

Please note: If you are unable to obtain appropriate academic approvals or do not have appropriate credit remaining in your degree program which can be completed on exchange, you may be withdrawn from the exchange program at this point.

STEP 5: Preparing to travel

Once you have received your letter of acceptance from the host university, you will need to:

  • apply for your visa
  • purchase your flight tickets
  • purchase travel insurance to cover you for the duration of your time outside Australia
  • register with Smartraveller and International SOS
  • submit your travel grant and insurance details form to Macquarie Abroad*
  • attend the compulsory pre-departure session
  • depart for your host university

* Eligible students will only have their travel grant paid after all details have been received. Please allow 6-8 weeks for payment.

STEP 6: While you're away

After arrival in your host country, you should:

  • meet your host university international office staff
  • enrol in your pre-approved units at your host institution and confirm your host unit enrolments with Macuarie Abroad so that your Macquarie enrolment can be processed (confirmation is done via an online form which will be sent to you towards the beginning of your exchange session)
  • update your Instagram or Twitter accounts during your travels and include #MyMQ in your post
  • complete your approved subjects at your host university
  • upon completion, ask the host university to send your transcript to mi.exchange@mq.edu.au

STEP 7: Upon your return

Once you return to Australia, you should:

  • ensure Macquarie Abroad has all the information required to convert your grades , this includes providing a copy of your official host university transcript within 6 months of your return - this means:
    • by 15 December for Session 1 and Winter Vacation exchange students, or
    • by 15 June for Session 2 and Vacation exchange students
  • join Macquarie Exchange Students Society (MACex)
  • attend the Scholars Connect event to share your experiences
  • help out at Macquarie Abroad stall during O-Week and Open Days

Information sessions

Student exchange information sessions are run throughout each semester. At these sessions, you'll find out more about eligibility criteria, academic matters, regional information, costs and funding, unit approvals and grade transfers, as well as what to expect once you are in the program, and the application process and requirements. You can attend any session.

Information session schedule: Session 2 2017

You are welcome to attend any session. 

Information Session Schedule: Session 2, 2017

Week 1

Thursday, 3 August 2017


E3A 244 (10MW)

Week 4

Tuesday, 22 August 2017


E3A 244 (10MW)

Week 6

Monday, 4 September 2017 (Aarhus January Program Only)


E3A 244 (10MW)

Week 6

Wednesday, 6 September 2017


E3A 244 (10MW)

Week 8

Wednesday, 4 October 2017


E3A 244 (10MW)

Week 13

Tuesday, 7 November 2017


E3A 244 (10MW)


Student exchange info sessions are held in Building E3A, Room 244. Enter E3A through the Globe Cafe, head up the stairs and you'll find the room at the end of the walkway to your left as you walk up the stairs.

Welcome session

There will be a Welcome session for students who already received an offer from Macquarie Abroad. This session will cover:

  • The Exchange Process
  • Host University Applications
  • Subjects & Approvals
  • Loans and Grants
  • Travel Matters

Welcome session schedule: Session 2 2017

Time and Venue:

Welcome Session Schedule
Week 5Wednesday, 30 August 201716:15 - 18:00E7B T3 Theatre (14SCOA)

This session is for students who already received an offer for Session 1 2018 semester exchange and/or January 2018 short term exchange programs. 

Separate sessions will be held for Short Term Language program students, the time and date will be updated on iLearn page once it's finalized.

Pre-departure session

There will be a Pre-departure session after Welcome Session for students who already received an offer from Macquarie Abroad. This session will cover:

  • Travel arrangement
  • Note for International students
  • Detailed information of enrolment process and deadlines
  • Completion and credit transfer
  • Safety and culture shock
  • Support services and emergency contact details
  • Returning to Macquarie University

Pre-departure session schedule: Session 2 2017

Time and Venue:

Pre-departure Session Schedule
Week 10Wednesday, 18 October 201716:10 - 18:00E7B T3 Theatre (14SCOA)

This session is for students who already received an offer for Session 1 2018 semester exchange and/or January 2018 short term exchange programs. 

Separate sessions will be held for Short Term Language program students, the time and date will be updated on iLearn page once it's finalized.

Book an appointment with one of our Coordinators

After you have been accepted into the program, you are able to book an appointment to meet with one of our Coordinators. Macquarie Abroad Coordinators are available for appointments from 10:00am - 12:00pm, Monday- Wednesday. Please make an appointment by visiting the E3A Reception Level 1. Appointments are made on a first-come-first-served basis, and are 15 minutes long.

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