Course Transfer - Undergraduate

Course Transfer - Undergraduate

Course Transfer Application Dates

Commencing SessionApplications openApplications close
S1 20206 January 202014 February 2020

You are encouraged to apply early to ensure that your application is processed prior to the start of Session 1 2020.

Introduction

What is a Course Transfer?

A Course Transfer allows students to change from their currently admitted undergraduate degree to a different undergraduate degree.

Important points to note before you apply for course transfer:

Internal offering only

By completing the Course Transfer form, you are requesting an internal course transfer (ie. you will be transferred to the internal offering of your new degree). If you wish to study the external availability you will need to apply via UAC .

Internal students can still select individual unit availability externally.

Current curriculum

You will be transferred to the curriculum of the year you are applying to transfer your degree. For example, if you apply for Course Transfer for Session 1 2020 you will be following the 2020 Handbook.

This includes students who are adding a second degree to their current single degree i.e. a Bachelor of Marine Science student requesting to add a Bachelor of Information Technology. Both courses will be updated to the 2020 curriculum.

Enrolment

As part of a successful course transfer application, all future enrolment under your old course will be withdrawn.

It is your responsibility to re-enrol in units and re-register in classes in your new degree once the transfer is processed.

If you do not re-enrol in the first session of study after your transfer and record a grade, your admission will be discontinued. You will need to re-apply as a new applicant to the university if you wish to continue your studies in the future.

Deferment of a course transfer

Students cannot defer their course transfer offer.

You should only apply for Course Transfer if you plan to undertake studies in the session you are applying to transfer. For example, you should only apply for Course Transfer in January if you plan to begin your studies in the following Session 1.

Failure to enrol into units in your first session of study after transferring will result in your admission being discontinued and if you wish to continue your studies you will need re-apply to the university as a new applicant.

Fees

Domestic Students: Information on how your course transfer may affect your fees can be found on the Commonwealth Supported Places page.

International Students: If you are an International Student, your fees may change depending on the degree you choose to transfer to.

Academic standing

Your Academic Standing from your old degree will be applied towards the new degree upon commencement of the Session you are transferring into.

Students with an Academic Standing of Conditional Enrolment or Probation must seek academic advice prior to submitting a transfer request.

Students with an Academic Standing of Suspension or Exclusion are not eligible to apply for course transfer.

For further information on Academic Standing, please visit the Academic Progression Website.

Students transferring to a teaching degree

Students transferring into any of the teacher education degrees listed below must be aware of the following information:

  • Bachelor of Education (Primary) and Bachelor of Psychology
  • Bachelor of Arts and Bachelor of Education (Primary)
  • Bachelor of Arts and Bachelor of Education (Secondary)
  • Bachelor of Arts and Bachelor of Education (Primary) with the Early Childhood Teaching major
    • Successful completion of this degree meets accreditation requirements for both Early Childhood and Primary Teaching, Birth to 12.
    • Note: this program replaces the Bachelor of Education (Early Childhood Education) (Birth - 12))
  • Bachelor of Science and Bachelor of Education (Secondary)
  • Bachelor of Teaching (Early Childhood Education)
    • Successful completion of this degree meets accreditation requirements for Early Childhood, Birth to 5.
  • Bachelor of Commerce and Bachelor of Education (Secondary)

As a part of the New South Wales Education Standards Authority (NESA) accreditation requirements, all students completing an initial teaching degree need to demonstrate suitability for teaching. If you wish to transfer to a teaching degree, you will be required to complete a short survey that asks you some questions about your learning approaches and dispositions as a future teacher. This survey will be emailed to you as part of the Course Transfer process.

The data collected from this survey also helps to provide relevant and effective learning experiences for Teacher Education students enrolled in Macquarie University’s courses and is reported annually to NESA as part of our accreditation requirements. You may be required to meet with an academic from the Department of Educational Studies regarding your responses. Please contact AskMQ for more information regarding the survey.

 
ADDITIONAL INFORMATION FOR STUDENTS PLANNING TO TRANSFER INTO A TEACHING DEGREE COMMENCING  S1 2020

The Department of Educational Studies is introducing new teacher education courses in 2020 and course transfer requirements are changing. Students seeking to transfer into a 2020 teacher education courses are strongly advised to seek advice from the Faculty of Human Sciences Student Centre or an appropriate academic adviser.

Special category visa New Zealand citizen

If you have been previously approved for HELP eligibility as a Special Category Visa New Zealand citizen and your course transfer has been approved and finalised, you will need to advise us through ecaf@mq.edu.au so we can re-apply your eligibility to defer your fees to a HELP loan to your new course.

Transfer Process

What is the current process?

During the Course Transfer process, you may notice changes to your eStudent account. To facilitate the processing of your Course Transfer, your access to a number of functions in eStudent will be removed.

If you meet all criteria and are successful, once your Course Transfer is complete, you will receive an email notification advising that your eStudent access has been restored to enable unit enrolment and registration in classes.

If successful, the current Course Transfer process consists of the following four stages:

  1. Your current admitted course will be discontinued.
    • Any future enrolment will be withdrawn.
    • It is your responsibility to re-enrol in units and re-register in classes in your new degree once the transfer is processed.
  2. A new admission will be made in the newest curriculum for your chosen course.
  3. Where applicable, previously passed units within in your old degree, will be transferred to your new course. Failed or withdrawn units will not be transferred, but they will remain on your transcript under your previous admission.
  4. Any pre-existing RPL will be reassessed and if applicable will be added to your new degree.

If unsuccessful, you will be notified by email of the outcome. This email will include the specific eligibility or requirement criteria that has not been met. If you have any questions you will need to submit an AskMQ enquiry.

Eligibility

To be eligible to Course Transfer, you must meet the conditions of both Step 1 and Step 2, listed below:

Step 1 : Eligibility Criteria

To be eligible to Course Transfer, you must meet all three parts (A-C) of the eligibility criteria:

PART A – STUDENT STATUS

You must:

  • Be admitted into an undergraduate Bachelor Degree at North Ryde
  • If you are an international sponsored student, you MUST receive permission from your sponsor to change your major or course before submitting your application. Please contact your sponsor for approval before submitting this request. If you need further assistance, please contact Student Advocacy and Support Services.
  • Not be a postgraduate student. Please see information about changing your course at Course transfer - postgraduate
  • Not be studying via Next Step or Non-Award
  • Not be studying via Open Universities Australia (OUA)
  • Not be completing Concurrent Degrees. Please visit the Concurrent Degrees website for further information.
  • Not use the Course Transfer Process if you have completed and have been qualified for your current degree.

PART B – ENROLMENT STATUS

You must:

  • Have recorded at least one pass or fail grade in the two years prior to applying for Course Transfer, ie. for a S1 2020 course transfer you must have recorded a pass or fail grade in any session from Session 1 2018 onward.
  • Not have any enrolment for Winter Vacation, short-term Exchange (July) or Full Year units for a Session 2 transfer.
  • Not have any enrolment for short-term exchange (January) units for a Session 1 transfer.
  • Not be on exchange or have an incomplete exchange grade.
  • Not be in your final session of study at Macquarie University. This means that you must have studies remaining under your current degree when you apply to transfer.
  • Have studies to complete under your new degree. This means that you cannot transfer if you already meet all the requirements for your new degree.

PART C – ACADEMIC STATUS

You must:

  • Not be currently excluded from the University
  • Not have an Academic Standing of Suspension or Exclusion.
  • Seek academic advice prior to submitting a Course Transfer Request if you have an Academic Standing of Conditional Enrolment or Probation.

Step 2 : Course Transfer Degree Requirements

To course transfer you must meet degree entry requirements as listed in the below table. Not all transfers are automatic so check the table carefully for requirements. If you do not meet the requirements, consider applying for a different degree or applying through UAC.

If the course you wish to transfer to is not listed in the Course Transfer Requirement Table, you can apply through UAC.

If you are requesting to transfer into the newest curriculum for the same degree that you are currently studying this is considered an automatic transfer if the degree title is exactly the same, provided you meet eligibility criteria as listed above in Step 1.

Course Transfer Requirements Table

How to read the course transfer table:

RPL

If you plan to use specified credit (RPL) to meet the Course Transfer degree requirements, the RPL must be granted and applied to your study plan before you apply for Course Transfer. If your RPL has not been granted and you do not meet the transfer criteria, your application will be cancelled.

Not all requirements allow for RPL to be used toward entry. Please check the requirement table carefully and submit an AskMQ enquiry if you are unsure.

WAM

Some internal degree transfer requirements will require that you successfully complete a certain overall WAM before being able to transfer.

The WAM to meet transfer requirements is generated from Macquarie units undertaken as part of the currently admitted degree only (ie credit from any previous degrees is not considered in the calculation of overall WAM), each degree you study will have its own WAM.

If you have transferred degrees previously, we will only be taking into account the WAM for your most recent degree.

Credit point totals

Some internal degree transfer requirements will require that you successfully complete a certain number of credit points before being able to transfer. Degrees which require a certain amount of credit points to be completed prior to transferring may not allow for unspecified credit or credit from external institutions to be counted towards this total. More information regarding this can be found under the Course Transfer Degree Requirements.

Please note, from 2020 units will have a value of 10 credit points. Units completed prior to 2020 will also have the unit value changed from 3 credit points to 10.

Apply

Note: If the correct information is not provided in your application upon submission, this will delay the assessing of your application and may lead to your application being cancelled.

Every effort will be made to finalise applications prior to the start of Session 1 2020. You are encouraged to apply early to assist your application being finalised in time to enrol for Session 1 2020.

Before I apply

  1. Read the Course Transfer Policy.
  2. Check you meet the eligibility criteria.
  3. Check you meet the transfer requirements for the degree you wish to apply for.
  4. Receive Academic Advice from the Faculty before submitting a Course Transfer application.  As Macquarie’s curriculum is changing in 2020, it is strongly recommended you seek advice about your new degree and the 2020 curriculum.
  5. If you are an international sponsored student (ie a non-Australian government sponsor pays your tuition fees), you MUST receive permission from your sponsor to make the change you are requesting before submitting your application.
  6. If you are an international student check for changes to your fees as a result of your course transfer.

How do I apply

  1. Submit a Course Transfer application during the application dates.
  2. Select your full current degree and major. If you are in a double degree, you must enter your full degree into the form - please ensure your degree and major are entered correctly or it could result in cancellation or delays to your application being processed. You can view what degree and major you are studying in your eStudent account and on your eStudent Study Plan. If you need support, please contact Student Connect.
  3. Select the degree that you wish to transfer into and a qualifying major or specialisation if applicable.
    1. You will not be able to select a further major. However you can request to add a further major once you have received your Course Transfer outcome. To add a further major, please read the information and then submit the form found on the Change of Major website.
  4. Once you have submitted your application, check your student email account to ensure you have received a confirmation email with your application case number. If you do not receive this confirmation email, please contact Student Connect to follow up.
  5. Once submitted, you cannot request to cancel your Course Transfer application.

After my application has been processed

  1. Course Transfer applications cannot be reversed once processed.
  2. Domestic students must complete a new HECS-HELP form online via eStudent before you are able to enrol into your units. You will also need to submit a new separate SA-HELP form if you are eligible and wish to defer your Student Amenities Fee for your new degree.
  3. If you are an International Student Visa Holder, a new Confirmation of Enrolment (eCoE) will be issued by the University and sent to you via your student email account.
  4. Re-enrol in units and re-register in classes via eStudent.
    • Please note that you may not be able to re-register into the classes of your choice.
    • If your classes are full, you will need to contact the Faculty Student Centre.
    • If you do not re-enrol in the first session of study after your transfer and record a grade, your admission will be discontinued. You will need to re-apply as a new applicant to the university if you wish to continue your studies in the future.
  5. Make an appointment with an Academic Adviser to ensure that the unit/s which you previously completed are applicable to your new degree and satisfy the requirements of your new degree.
  6. If you have an Academic Standing of Conditional Enrolment or Probation you may be required to seek academic advice prior to enrolling under your new course.

Terms and Conditions

Below are the Terms and Conditions you agree to when submitting your Course Transfer application:

  • I have checked the Eligibility Criteria and I am confident that I meet these requirements to be eligible to transfer
  • I have checked the Course Transfer Requirements Table and I am confident that I will meet the transfer requirements for my new degree
  • I have consulted with an Academic Advisor or Course Convenor regarding the implications of this transfer on my ability to graduate with the new course
  • I understand that if successful this transfer will be made to the newest curriculum
  • I understand that my transfer into the new degree will be made into the internal version of the course
  • I understand that my new degree will have a Weighted Average Mark (WAM)
  • I understand that my Academic Standing will be applied to my new degree
  • I understand that it is my responsibility to check my enrolment status for all units after I receive the final outcome of this request by email and re-enrol myself were necessary.
  • I understand that if I am an international student there might be an increase to my tuition fees due to the changes in my degree and it is my responsibility to check this before applying to transfer
  • I understand that if I do not enrol in the first session of study after transferring and record a grade, I will be discontinued from my course and must re-apply as a new applicant to the University if I wish to continue my studies.
  • I understand that my previously completed units may not be applicable to my new degree and it is my responsibility to seek academic advice after my course transfer is processed to ensure I am satisfying requirements of the new degree
  • I understand that it is my responsibility to regularly check my official University email account for updates to my Course Transfer application
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