Course Transfer - Undergraduate

Course Transfer - Undergraduate

Course Transfer Application Dates

Commencing SessionOpening datesClosing dates
Session 1 20189am -  11 December 20175pm -  3 January 2018
Session 2 20189am -  29 June 20185pm -  16 July 2018

If you are an Australian Permanent Resident (who is not on a Humanitarian visa) or a New Zealand citizen, your eligibility for a Commonwealth-supported place may be affected by recent proposed Commonwealth Government Higher Education reforms. This means that you will be offered a Domestic fee paying place for your course in 2018, subject to the passage of this legislation. You can find more information about the government's Higher Education Reforms on the StudyAssist page.

Introduction

What is a Course Transfer?

A Course Transfer is the process where a student requests to change from their currently admitted undergraduate degree to a different undergraduate degree. This includes transferring from a single degree into a double degree or vice versa.

Other reasons why you may request to Course Transfer are:

  1. To change to the newest curriculum for your current degree, e.g. from Bachelor of Medical Science in the 2013 curriculum to Bachelor of Medical Science in the 2018 curriculum.
  2. To change the qualifying major in your current degree to a qualifying major in a different faculty - eg. from Bachelor of Arts majoring in Modern History (Faculty of Arts) to Bachelor of Arts majoring in Economics (Faculty of Business and Economics). This change will result in you being placed into the newest curriculum.
  3. Change the qualifying major in your current degree to a major that is new in 2018.

Important points to note before you apply for course transfer.

About your new course:

  • By completing the Course Transfer form, you are requesting an internal course transfer (ie. you will be transferred to the internal offering of your new degree).
  • You cannot use Course Transfer to change from internal availability to external availability. If you wish to transfer into the external availability for your new degree (if applicable) you will need to apply via UAC.
  • You will be transferred to the curriculum of the Session and Year you are applying to transfer your degree. For example, if you apply for Course Transfer for Session 1, 2018 you will be following the 2018 Handbook.
  • You will receive a new admission into the degree you are requesting to transfer into.
  • Your new admission will have its own GPA.
  • Your Academic Standing will carry over from your previous degree.

Eligibility

To be eligible to Course Transfer, you must meet the conditions of both Step One and Step Two, which are listed below:

STEP 1.   ELIGIBILITY CRITERIA

To be eligible to Course Transfer, you must meet all three parts (A-C) of the eligibility criteria:

PART A –  STUDENT STATUS

  • Be admitted into an undergraduate Bachelor Degree at North Ryde
  • If you are an international sponsored student, you MUST receive permission from your sponsor to change your major or course before submitting your application. Please contact your sponsor for approval before submitting this request. If you need further assistance, please contact Student Advocacy and Support Services.
  • Not be a postgraduate student. Please see information about changing your course at Course transfer - postgraduate
  • Not be studying via Next Step or Non-Award
  • Not be studying via Open Universities Australia (OUA)
  • Not be completing Concurrent Degrees. Please visit the Concurrent Degrees website for further information.
  • Not use the Course Transfer Process if you have completed and have been qualified for your current degree.

PART B – ENROLMENT STATUS

  • Have an 'Admitted' status for your current degree
  • Have recorded at least one pass or fail grade in the year prior to applying for Course Transfer
    • ie. for a S1, 2018 course transfer you must have recorded a pass or fail grade in one of Sessions 1, 2 or 3 2017
  • Not have any enrolment for Winter Vacation, Session 3, Exchange, Internship or Full year units
  • Not have any incomplete grades for previous session
  • Not be on exchange, or have just returned from exchange and your grades are not yet finalised, or you are about to start an exchange in the next session.
  • Not be in your final session of study at Macquarie University.

PART C – ACADEMIC STATUS

  • Not be currently excluded from the University
  • Not have an Academic Standing of Suspension, Probation or Exclusion
  • If you currently have an Academic Standing of Conditional Enrolment, you must seek academic advice prior to submitting a Course Transfer Request.

STEP 2. COURSE TRANSFER DEGREE REQUIRMENTS

You will need to ensure you also meet the degree requirements to transfer.

You will notice that not all course transfers are automatic and not all courses are available for transfer check the table carefully for current requirements.

If the course you wish to transfer to is not listed in the Course Transfer Requirement Table, you will need to apply through UAC. For dates regarding UAC applications, please visit the UAC Website.

NOTE: If you plan to use specified credit (RPL) to meet the Course Transfer degree requirements, the RPL must be granted and applied to your study plan before you apply for Course Transfer. If your RPL has not been granted, your application will be cancelled.

Course Transfer Requirements Table

Information 

Course transfer and deferments

Students who do not intend to enrol into units under the new degree they have been transferred into cannot defer their course transfer offer.

You should onlyapply for Course Transfer if you plan to undertake studies in the session you are applying to Transfer.   For example, you should only apply for Course Transfer in July if you plan to begin your studies in Session 2.

Failure to enrol into units in your first session of study after transferring will result in your admission being discontinued.

Academic Standing

From Session 1 2017, Macquarie University introduced an Academic Progression Policy governing the academic progress of students towards the successful completion of their award.

Following the results release dates at the end of Sessions 1, 2 and 3, students will be assigned an Academic Standing, describing the status of their academic progress towards meeting the requirements of their award. Academic Standing is calculated automatically following ratification of results and you will be advised of your status in your notification of results email. It is calculated at the end of each Study Period, and finalised by the Census Date of the following study period.

Once your Academic Standing has been applied against your old degree, the same Academic Standing will be applied towards the new degree upon commencement of the Session you are transferring into.

For further information on Academic Standing, please visit the Academic Progression Website.

Students with incomplete grades

Students who have incomplete grades from the previous session will not be eligible to apply for Course Transfer until all their grades have been released. If you are not sure whether you will receive an incomplete grade for unit/s you are currently enrolled into, and have submitted an application, your application will be cancelled if your grades are not resolved by the closing date for Course Transfer applications.

Please re-submit your application in the next available transfer period.

Fee Information

Domestic Students

Information on how your course transfer may affect your fees can be found on the Commonwealth Supported Places page.

International Students

If you are an International Student, your fees may change depending on the degree you choose to transfer to.

Permanent Residents and New Zealand citizens

If you are an Australian Permanent Resident (who is not on a Humanitarian visa) or a New Zealand citizen, your eligibility for a Commonwealth-supported place may be affected by recent proposed Commonwealth Government Higher Education reforms.

This means that you will be offered a Domestic fee paying place for your course in 2018, subject to the passage of this legislation. You can find more information about the government's Higher Education Reforms on the StudyAssist page.

The role of GPA and credit point totals

Some internal degree transfer requirements will require that you successfully complete a certain number of credit points and/or that you meet a specified overall GPA before being able to transfer. Degrees which require a certain amount of credit points to be completed prior to transferring may not allow for unspecified credit to be counted towards this total. More information regarding this can be found under the Course Transfer Degree Requirements.

The credit points to meet transfer requirements must have been accumulated prior to applying for Course Transfer from units completed in your current degree and/or from units listed as designated credit or exemptions on your transcript.

The GPA to meet transfer requirements is generated from Macquarie units undertaken as part of the currently admitted degree program only (ie specified credit is notconsidered in the calculation of overall GPA).

If you have transferred degrees previously, we will only be taking into account the GPA for your most recent admission.

If you are transferring into a different course, each degree will have its own GPA. Students who do not record a grade under the new degree they have transferred into will not have a GPA for this degree.

Changes to the GPA

From 1 January 2017, students who commence a new degree at Macquarie University or students who apply to course transfer into a new degree, will have a GPA calculated on a 7 point scale as detailed below:

Grade

Mark

GPA

HD

85-100

7

D

75-84

6

Cr

65-74

5

P

50-64

4

F

0-49

0

More information about GPA and how it is calculated can be found on the GPA Information page.

Transfer Process

WHAT IS THE CURRENT PROCESS?

During the Course Transfer process, you may notice a number of changes to your eStudent account. To facilitate the processing of your Course Transfer, your access to a number of functions in eStudent will be removed. Once your Course Transfer is complete, you will receive an email notification advising that your eStudent access has been restored to enable unit enrolment and registration in classes.

The current Course Transfer process consists of the following four stages:

  1. Your current admitted course will be discontinued.
    • Any future enrolment will be withdrawn.
  2. A new admission will be made in the newest curriculum for your chosen course.
    • It is your responsibility to re-enrol in units and re-register in classes in your new degree once the transfer is processed.
  3. Previously passed units within in your old degree, will be transferred to your new course, if applicable.  Failed or withdrawn units will not be transferred, but they will remain on your transcript under your previous admission.
  4. Any pre-existing RPL will be reassessed and if applicable will be added to your new degree.
ACADEMIC STANDING

The Academic Standing from your old degree will be applied to your new degree shortly after your course transfer has been completed.

Students with an Academic Standing of Conditional Enrolment must seek academic advice prior to submitting a transfer request.

Students with an Academic Standing of Suspension, Probation or Exclusion are not eligible to apply.

THE PREVIOUS COURSE TRANSFER PROCESS

The Course Transfer process has evolved following a review of the process and changes to the student system.

All Course Transfer requests prior to Session 2, 2015 transferred students to the newest curriculum and the GPA continued.

If you applied to change to the newest curriculum of your degree, a new major in a different faculty, or a new major between Session 2, 2015 and Session 2, 2016, your course will have been updated to the newest curriculum and your GPA will have continued.

If you applied to change to a different degree (eg from BA to BCom) during or after Session 2, 2015, a new process was implemented which consists of the following four stages:

  1. Your current course will be discontinued.
  2. A new admission will be made for the newest curriculum for your chosen course.
  3. All the units you've previously passed, and any designated credits and exemptions will be transferred to your new course, provided they can be mapped into the required or elective space in the new degree. Units, which you have failed or withdrawn from, will not be transferred, but they will remain on your transcript under your previous admission.
  4. Each admission will have its own GPA.

Apply 

Note:  If the correct information is not provided in your application upon submission, this will delay the assessing of your application and may lead to your application being cancelled.

Before I apply

  1. Read the Course Transfer Policy.
  2. Check you meet the eligibility criteria.
  3. Check you meet the requirements for the Degree you wish to transfer into.
  4. Receive Program Advice from the Faculty before submitting a Course Transfer application.
  5. If you are an international sponsored student (ie a non-Australian government sponsor pays your tuition fees), you MUST receive permission from your sponsor to make the change you are requesting before submitting your application. 
  6. If you are an international student, requesting a course transfer may cause a change in your fees.
  7. All incomplete grades will need to be finalised - please contact the relevant department to have them resolved. If your incomplete grades are not finalised by the time Course Transfer applications close, your transfer application will be cancelled and you will need to re-apply the next Course Transfer period.

How do I apply

  1. Submitting a Course Transfer application during the key application dates.
  2. You can submit one application per session only.
  3. Once you have submitted your application, check your student email account to ensure you have received a confirmation email with your application case number. If you do not receive this confirmation email, please contact Student Connect to follow up.
  4. Once submitted, your Course Transfer application cannot be cancelled.

It is recommended you check your student email account regularly for updates or should the University require clarification on your Course Transfer application.

After my application has been processed

Course Transfer applicants will be advised of the outcome of their application in mid January.
  1. Course Transfer applications cannot be reversed once processed.
  2. Domestic students must complete a new HECS-HELP form online via eStudent before you are able to enrol into your units. You will also need to submit a new separate SA-HELP form if you are eligible and wish to defer your Student Amenities Fee for your new degree.
  3. If you are an International Student Visa Holder, a new Confirmation of Enrolment (eCoE) will be issued by the University and sent to you via your student email account.
  4. Re-enrol in units and re-register in classes via eStudent if necessary.
    • Please note that you may not be able to register into the classes of your choice.
    • If your classes are full, you will need to contact the Faculty Student Centre to open up space.
  5. Make an appointment with a Program Advisor to ensure that the unit/s which you previously completed are applicable to your new degree and satisfy the requirements of your new degree.
  6. If you have an Academic Standing of Conditional Enrolment you will be required to seek academic advice prior to enrolling under your new degree
Back to the top of this page