Course Transfer - Undergraduate

Course Transfer - Undergraduate

Session 2 2017 Course transfer applications are now closed.

Course Transfer Application Dates

Commencing session

Opening dates

Closing dates

Session 1 2018

9am - 11 December 2017

5pm - 3 January 2018

Introduction

What is a Course Transfer?

A Course Transfer is the process where a student requests to change from their currently admitted undergraduate degree to a different undergraduate degree. This includes transferring from a single degree into a double degree or vice versa.

Other reasons why you may request to Course Transfer are:

  1. To change to the newest curriculum for your current degree, e.g. from Bachelor of Medical Science in the 2013 curriculum to Bachelor of Medical Science in the 2017 curriculum.
  2. To change the qualifying major in your current degree to a qualifying major in a different faculty - e.g. from Bachelor of Arts majoring in Modern History (Faculty of Arts) to Bachelor of Arts majoring in Economics (Faculty of Business and Economics). This change will result in you being placed into the newest curriculum.
  3. Change the qualifying major in your current degree to a major that is new in 2017

Important points to note before you apply for course transfer:

  • You cannot use Course Transfer to change from internal availability to external availability. If you wish to transfer into the external availability for your new degree (if applicable) you will need to apply via UAC.
  • You will be transferred to the curriculum of the Session and Year you are applying to transfer your degree. For example, if you apply for Course Transfer for Session 2, 2017 you will be following the 2017 Handbook.
  • You will receive a new admission into the degree you are requesting to transfer into.
  • You can submit only one application per session.
  • You must be eligible to Course Transfer
  • You must meet the requirements for the course you wish to transfer into.
  • You must receive Program Advice before applying to transfer.
  • If you are an international student, requesting a course transfer may cause a change in your fees.
  • If you are an International Student Visa Holder, a new Confirmation of Enrolment (eCoE) will be issued by the University and sent to you via your student email account.
  • You cannot cancel your request to Course Transfer once you submit your application.
  • Course Transfer applications cannot be reversed once they have been processed.

Eligibility

To be eligible to Course Transfer, you must meet the conditions of both Step One and Step Two, which are listed below:

STEP 1.   ELIGIBILITY CRITERIA

To be eligible to Course Transfer, you must:

  • Be admitted into an undergraduate Bachelor Degree at North Ryde
  • Be requesting to transfer into the internal availability of the degree you are nominating to transfer into
  • Have effective enrolment in the session/s prior to applying for Course Transfer
  • Not be currently excluded from the University
  • Not have any enrolment for Winter Vacation, Session 3, Exchange, Internship or Full year units
  • Not have any incomplete grades for previous session
  • Not use the Course Transfer Process to take up a double degree or change your course if you have completed and have been qualified for your current degree.
  • Not be a Sponsored Student.
  • Not be a postgraduate student. Please see information about changing your course at Course transfer - postgraduate
  • Not be studying via Next Step or Non-Award
  • Not be studying via Open Universities Australia (OUA)
  • Not be currently on exchange, you have just returned from exchange and your grades are not yet finalised, or you are about to start an exchange in the next session.
  • Not be completing Concurrent Degrees. Please visit the Concurrent Degrees website for further information.
  • Not be in your final session of study at Macquarie University.

STEP 2. COURSE TRANSFER DEGREE REQUIRMENTS

Please note that the table below was for transfers into Session 1 and Session 2 2017 only. The 2018 table will be available from October for anyone considering a course transfer for Session 1 2018.

Please note that the table below was for transfers into Session 1 and Session 2 2017 only. The 2018 table will be available from October for anyone considering a course transfer into Session 1 2018.

You will need to ensure you also meet the degree requirements to transfer.

You will notice that not all course transfers are automatic and not all courses are available for transfer check the table carefully for current requirements.

If the course you wish to transfer to is not listed in the Course Transfer Requirement Table, you will need to apply through UAC. For dates regarding UAC applications, please visit the UAC Website.

NOTE: If you plan to use specified credit (RPL) to meet the Course Transfer degree requirements, the RPL must be granted and applied to your study plan before you apply for Course Transfer. If your RPL has not been granted, your application will be cancelled.

Course Transfer Requirements Table

Information 

Course transfer and deferments

Students who do not intend to enrol into units under the new degree they have been transferred into cannot defer their course transfer offer.

You should only apply for Course Transfer if you plan to undertake studies in the session you are applying to Transfer.   For example, you should only apply for Course Transfer in July if you plan to begin your studies in Session 2.

Failure to enrol into units in your first session of study after transferring will result in your admission being discontinued.

Sponsored students wishing to course transfer

If you are an international sponsored student, you MUST receive permission from your sponsor to change your major or course before submitting your application.

Please contact your sponsor for approval before submitting this request. If you need further assistance, please contact Student Advocacy and Support Services.

Session 3, Winter Vacation, Exchange, Internship and Full Year units

If you are enrolled into Winter Vacation, Session 3, Exchange, Internship and/or Full Year Units you cannot apply for Course Transfer until all your grades have been finalised for the units you are enrolled into.

WHEN CAN YOU APPLY FOR COURSE TRANSFER IF YOU ARE ENROLLED IN WINTER VACATION, SESSION 3, EXCHANGE, INTERNSHIP OR FULL YEAR UNITS?

Session WV/S3/Exchange/Internship/Full year units undertaken

Next available CT period to apply

Session 3, 2016

Session 2, 2017

Session 1, 2017

Session 1, 2018

Session 2, 2017

Session 2, 2018

Session 3, 2017

Session 2, 2018

Students with incomplete grades

Students who have incomplete grades from the previous session will not be eligible to apply for Course Transfer until all their grades have been released. If you are not sure whether you will receive an incomplete grade for unit/s you are currently enrolled into, and have submitted an application, your application will be cancelled if your grades are not resolved by the closing date for Course Transfer applications.

WHEN CAN YOU APPLY FOR A COURSE TRANSFER IF YOU HAVE AN INCOMPLETE GRADE?

Provided the incomplete grade is resolved within the session, the next available course transfer eligibility is shown in the table below.

Session student has received Incomplete Grade

Next available CT period to apply

Session 3, 2016

Session 2, 2017

Session 1, 2017

Session 1, 2018

Session 2, 2017

Session 2, 2018

Session 3, 2017

Session 2, 2018

The role of GPA and credit point totals

Some internal degree transfer requirements will require that you successfully complete a certain number of credit points and/or that you meet a specified overall GPA before being able to transfer. Degrees which require a certain amount of credit points to be completed prior to transferring may not allow for unspecified credit to be counted towards this total. More information regarding this can be found under the Course Transfer Degree Requirements.

The credit points to meet transfer requirements must have been accumulated prior to applying for Course Transfer from units completed in your current degree and/or from units listed as designated credit or exemptions on your transcript.

The GPA to meet transfer requirements is generated from Macquarie units undertaken as part of the currently admitted degree program only (ie specified credit is not considered in the calculation of overall GPA).

If you have transferred degrees previously, we will only be taking into account the GPA for your most recent admission.

If you are transferring into a different course, each degree will have its own GPA. Students who do not record a grade under the new degree they have transferred into will not have a GPA for this degree.


Changes to the GPA for 2017

For students who commence a new degree at Macquarie University from 1 January 2017  or students who apply to course transfer into a 2017 degree, their GPA will be calculated on a 7 point scale as detailed below:

Grade

Mark

GPA

HD

85-100

7

D

75-84

6

Cr

65-74

5

P

50-64

4

F

0-49

0

More information about GPA and how it is calculated can be found on the GPA Information page.

Transfer Process

Recent changes to the course transfer process

Over the past two years the Course Transfer process has evolved following a review of the process and changes to the student system.

All Course Transfer requests prior to Session 2, 2015 transferred students to the newest curriculum and the GPA continued.

If you applied to change to the newest curriculum of your degree, a new major in a different faculty, or a new major between Session 2, 2015 and Session 2, 2016, your course will have been updated to the newest curriculum and your GPA will have continued.

If you applied to change to a different degree (eg from BA to BCom) during or after Session 2, 2015, a new process was implemented which consists of the following four stages:

  1. Your current course will be discontinued.
  2. A new admission will be made for the newest curriculum for your chosen course.
  3. All the units you've previously passed, and any designated credits and exemptions will be transferred to your new course, provided they can be mapped into the required or elective space in the new degree. Units, which you have failed or withdrawn from, will not be transferred, but they will remain on your transcript under your previous admission.
  4. Each course (your old degree and your new degree) will have its own GPA.
Academic Status

From Session 1 2017, Macquarie University introduced an Academic Progression Policy governing the academic progress of students towards the successful completion of their award.

Following the results release dates at the end of Sessions 1, 2 and 3, students will be assigned an academic standing, describing the status of their academic progress towards meeting the requirements of their award. Academic Standing is calculated automatically following ratification of results and you will be advised of your status in your notification of results email. It is calculated at the end of each Study Period, and finalised by the Census Date of the following study period.

Once your Academic Standing has been applied against your old degree, the same Academic Standing will be applied towards the new degree upon commencement of the Session you are transferring into.

For further information on Academic Standing, please visit the Academic Progression Website.

What is the current process?

The current Course transfer process consists of the following four stages:

  1. Your current admitted course will be discontinued.
    • Any future enrolment will be withdrawn.
  2. A new admission will be made in the newest curriculum for your chosen course.
    • It is your responsibility to re-enrol in units and re-register in classes in your new degree once the transfer is processed.
  3. Previously passed units within in your old degree, will be transferred to your new course, if applicable.  Failed or withdrawn units will not be transferred, but they will remain on your transcript under your previous admission.
  4. Any pre-existing RPL will be reassessed and if applicable will be added to your new degree.

Apply 

How do I apply?

Note:  If the correct information is not provided in your application upon submission, this will delay the assessing of your application and may lead to your application being cancelled.

  1. Read the Course Transfer Policy.
  2. Check to see if you are eligible to Course Transfer.
  3. Check to ensure you meet the requirements for the Degree you wish to transfer into.
  4. If you are an international sponsored student (ie a non-Australian government sponsor pays your tuition fees), you MUST receive permission from your sponsor to make the change you are requesting before submitting your application. All incomplete grades on your transcript will need to be finalised - please contact the relevant department to have them resolved. If your incomplete grades are not finalised by the time Course Transfer applications close, your transfer application will be cancelled and you will need to re-apply the next Course Transfer period.
  5. Apply for a Course Transfer by submitting a Course Transfer application during the key application dates.
    1. If you are admitted into a double degree and only wish to change one component of your degree, you will need to enter the full degree title in your application. For example: If you are requesting to change from a Bachelor of International Students with a Bachelor of Laws to a Bachelor of Arts with a Bachelor of Laws, you will need to list the full degree titles for both degrees in your application.
  6. Once you have submitted your application, check your student email account to ensure you have received a confirmation email with your application case number. If you do not receive this confirmation email, please contact Student Connect to follow up.

What to do once your Course Transfer has been successful

Course Transfer applicants will be advised of the outcome of their application at the end of July.
  1. Domestic students must complete a new HECS-HELP form online via eStudent before you are able to enrol into your units. You will also need to submit a new separate SA-HELP form if you are eligible and wish to defer your Student Amenities Fee for your new degree.
  2. Re-enrol in units and re-register in classes via eStudent if necessary.
    1. Please note that you may not be able to register into the classes of your choice.
    2. If your classes are full, you will need to contact the Faculty Student Centre to open up space.
  3. Make an appointment with a Program Advisor to ensure that the unit which you previously completed are applicable to your new degree and satisfy the requirements of your new degree.
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