Course Transfer - Undergraduate

Course Transfer - Undergraduate

Course Transfer Application Dates

Commencing Session Opening dates Closing dates
Session 1 2019 9am -  10 December 2018 5pm -  3rd January 2019

STUDENTS TRANSFERRING TO A TEACHING DEGREE FOR S1 2019 SHOULD MAKE SURE THEY HAVE READ THE MATERIAL UNDER THE "INFORMATION" TAB BELOW.

Introduction

What is a Course Transfer?

A Course Transfer is the process where a student requests to change from their currently admitted undergraduate degree to a different undergraduate degree. This includes transferring from a single degree into a double degree or vice versa.

Other reasons why you may request to Course Transfer are:

  1. To change to the newest curriculum for your current degree, eg. from Bachelor of Medical Science in the 2013 curriculum to Bachelor of Medical Science in the 2019 curriculum.
  2. To change the qualifying major in your pre-2017 current degree to a qualifying major in a different faculty - eg. from Bachelor of Arts majoring in Modern History (Faculty of Arts) to Bachelor of Arts majoring in Economics (Faculty of Business and Economics). This change will result in you being placed into the newest curriculum. If you are unsure whether you need to submit a Course Transfer or Change of Major request, please see the Change of Major website.
  3. Change the qualifying major in your pre-2019 degree to a major that is new in 2019, eg. from Electronics Engineering in your 2015 Bachelor of Engineering to Electrical Engineering in a 2019 Bachelor of Engineering. If you are unsure whether you need to submit a Course Transfer or Change of Major request, please see the Change of Major website.

Important points to note before you apply for course transfer.

About your new course:

  • By completing the Course Transfer form, you are requesting an internal course transfer (ie. you will be transferred to the internal offering of your new degree).
  • You cannot use Course Transfer to change from internal availability to external availability. If you wish to transfer into the external availability for your new degree (if applicable) you will need to apply via UAC.
  • You will be transferred to the curriculum of the Session and Year you are applying to transfer your degree. For example, if you apply for Course Transfer for Session 1, 2019 you will be following the 2019 Handbook.
  • You will receive a new admission into the degree you are requesting to transfer into.
  • Your new admission will have its own GPA.
  • Your Academic Standing will carry over from your previous degree.

Information

Course transfer and deferments

Students who do not intend to enrol into units under the new degree they have been transferred into cannot defer their course transfer offer.

You should only apply for Course Transfer if you plan to undertake studies in the session you are applying to Transfer.   For example, you should only apply for Course Transfer in December if you plan to begin your studies in Session 1.

Failure to enrol into units in your first session of study after transferring will result in your admission being discontinued.

Academic Standing

From Session 1 2017, Macquarie University introduced an Academic Progression Policy governing the academic progress of students towards the successful completion of their award.

Following the results release dates at the end of Sessions 1, 2 and 3, students will be assigned an Academic Standing, describing the status of their academic progress towards meeting the requirements of their award. Academic Standing is calculated automatically following ratification of results and you will be advised of your status in your notification of results email. It is calculated at the end of each Study Period, and finalised by the Census Date of the following study period.

Your Academic Standing from your old degree will be applied towards the new degree upon commencement of the Session you are transferring into.

For further information on Academic Standing, please visit the Academic Progression Website.

Students with incomplete grades

Students who have incomplete grades from previous sessions will not be eligible to apply for Course Transfer until all their grades have been released. If you are not sure whether you will receive an incomplete grade for unit/s you are currently enrolled into, and have submitted an application, your application will be cancelled if your grades are not resolved by the closing date for Course Transfer applications.

Please re-submit your application in the next available transfer period once your results have been resolved.

Fee Information

Domestic Students

Information on how your course transfer may affect your fees can be found on the Commonwealth Supported Places page.

International Students

If you are an International Student, your fees may change depending on the degree you choose to transfer to.

Students transferring into a teaching degree

Students transferring into any of the teacher education degrees listed below must be aware of the following information:

  • Bachelor of Arts - Psychology with the degree of Bachelor of Education (Primary)
  • Bachelor of Arts with the degree of Bachelor of Education (Primary)
  • Bachelor of Arts with the degree of Bachelor of Education (Secondary)
  • Bachelor of Arts with the degree of Bachelor of Education (Primary) with the Early Childhood Teaching major
    • Successful completion of this degree meets accreditation requirements for both Early Childhood and Primary Teaching, Birth to 12.
    • Note: this program replaces the Bachelor of Education (Early Childhood Education) (Birth - 12))
  • Bachelor of Science with the degree of Bachelor of Education (Secondary)
  • Bachelor of Teaching (Early Childhood Education)
    • Successful completion of this degree meets accreditation requirements for Early Childhood, Birth to 5.

As a part of the New South Wales Education Standards Authority (NESA) accreditation requirements, all students completing an initial teaching degree need to demonstrate suitability for teaching. If you wish to transfer to a teaching degree, you will be required to complete a short survey that asks you some questions about your learning approaches and dispositions as a future teacher. The data collected from this survey also helps to provide relevant and effective learning experiences for Teacher Education students enrolled in Macquarie University’s programs and is reported annually to NESA as part of our accreditation requirements. You may be required to meet with an academic from the Department of Educational Studies regarding your responses. Please contact AskMQ or more information regarding the survey.

Additional information for students planning to transfer into a teaching degree commencing S1 2019:

The Department of Educational Studies is introducing new teacher education programs in 2019 and course transfer requirements are changing. Students seeking to transfer at the end of S2 2018 into the S1 2019 teacher education program are strongly advised to seek advice from the Faculty of Human Sciences Student Centre or an appropriate academic adviser regarding their S2 enrolment.

Programs affected:

  • Bachelor of Arts - Psychology with the degree of Bachelor of Education (Primary)
  • Bachelor of Arts with the degree of Bachelor of Education (Primary)
  • Bachelor of Arts with the degree of Bachelor of Education (Secondary)
  • Bachelor of Arts with the degree of Bachelor of Education (Primary) with the Early Childhood Teaching major
    • Successful completion of this degree meets accreditation requirements for both Early Childhood and Primary Teaching, Birth to 12.
    • Note: this program replaces the Bachelor of Education (Early Childhood Education) (Birth - 12))
  • Bachelor of Science with the degree of Bachelor of Education (Secondary)
  • Bachelor of Teaching (Early Childhood Education)
    • Successful completion of this degree meets accreditation requirements for Early Childhood, Birth to 5.

The role of GPA and credit point totals

Some internal degree transfer requirements will require that you successfully complete a certain number of credit points and/or that you meet a specified overall GPA before being able to transfer. Degrees which require a certain amount of credit points to be completed prior to transferring may not allow for unspecified credit to be counted towards this total. More information regarding this can be found under the Course Transfer Degree Requirements.

The credit points to meet transfer requirements must have been accumulated prior to applying for Course Transfer from units completed in your current degree and/or from units listed as designated credit or exemptions on your transcript.

The GPA to meet transfer requirements is generated from Macquarie units undertaken as part of the currently admitted degree program only (ie specified credit is not considered in the calculation of overall GPA).

If you have transferred degrees previously, we will only be taking into account the GPA for your most recent admission.

If you are transferring into a different course, each degree will have its own GPA. Students who do not record a grade under the new degree they have transferred into will not have a GPA for this degree.

Changes to the GPA

From 1 January 2017, students who commence a new degree at Macquarie University or students who apply to course transfer into a new degree, will have a GPA calculated on a 7-point scale as detailed below:

Grade

Mark

GPA

HD

85-100

7

D

75-84

6

Cr

65-74

5

P

50-64

4

F

0-49

0

More information about GPA and how it is calculated can be found on the GPA Information page.

People and Planet Units

If you are an undergraduate student and you successfully transfer into a new course or the current version of your existing course, and that transfer occurs at the start of 2019 or later, then you will no longer be required to complete people and planet electives.

If you have already completed a people and planet elective, that unit may count as a general elective in your new course.

Transfer Process

WHAT IS THE CURRENT PROCESS?

Applications will begin to be assessed once official results have been released for the current session.

During the Course Transfer process, you may notice changes to your eStudent account. To facilitate the processing of your Course Transfer, your access to a number of functions in eStudent will be removed.

If you meet all criteria and are successful, once your Course Transfer is complete, you will receive an email notification advising that your eStudent access has been restored to enable unit enrolment and registration in classes.

Course Transfer outcomes will only start to be released progressively after applications have closed.

If successful the current Course Transfer process consists of the following four stages:

  1. Your current admitted course will be discontinued.
    • Any future enrolment will be withdrawn.
    • It is your responsibility to re-enrol in units and re-register in classes in your new degree once the transfer is processed.
  2. A new admission will be made in the newest curriculum for your chosen course.
  3. Where applicable, previously passed units within in your old degree, will be transferred to your new course. Failed or withdrawn units will not be transferred, but they will remain on your transcript under your previous admission.
  4. Any pre-existing RPL will be reassessed and if applicable will be added to your new degree.

If unsuccessful, you will be notified by email of the outcome. This email will include the specific eligibility or requirement criteria that has not been met. If you have any questions you will need to submit an AskMQ enquiry.

ACADEMIC STANDING

The Academic Standing from your old degree will be applied to your new degree shortly after your course transfer has been completed.

Students with an Academic Standing of Conditional Enrolment must seek academic advice prior to submitting a transfer request.

Students with an Academic Standing of Suspension or Exclusion are not eligible to apply for course transfer.

THE PREVIOUS COURSE TRANSFER PROCESS

The Course Transfer process has evolved following a review of the process and changes to the student system.

All Course Transfer requests prior to Session 2, 2015 transferred students to the newest curriculum and the GPA continued.

If you applied to change to the newest curriculum of your degree, a new major in a different faculty, or a new major between Session 2, 2015 and Session 2, 2016, your course will have been updated to the newest curriculum and your GPA will have continued.

If you applied to change to a different degree (eg from BA to BCom) during or after Session 2, 2015, a new process was implemented. This is described above as the Current Process.

Eligibility

To be eligible to Course Transfer, you must meet the conditions of both Step One and Step Two, which are listed below:

Step 1 : Eligibility Criteria

To be eligible to Course Transfer, you must meet all three parts (A-C) of the eligibility criteria:

PART A – STUDENT STATUS

You must:

  • Be admitted into an undergraduate Bachelor Degree at North Ryde
  • If you are an international sponsored student, you MUST receive permission from your sponsor to change your major or course before submitting your application. Please contact your sponsor for approval before submitting this request. If you need further assistance, please contact Student Advocacy and Support Services.
  • Not be a postgraduate student. Please see information about changing your course at Course transfer - postgraduate
  • Not be studying via Next Step or Non-Award
  • Not be studying via Open Universities Australia (OUA)
  • Not be completing Concurrent Degrees. Please visit the Concurrent Degrees website for further information.
  • Not use the Course Transfer Process if you have completed and have been qualified for your current degree.

PART B – ENROLMENT STATUS

You must:

  • Have an 'Admitted' status for your current degree.
    • Have recorded at least one pass or fail grade in the two years prior to applying for Course Transfer, ie. for a S1, 2019 course transfer you must have recorded a pass or fail grade in any session from Session 1 2017 onward.
  • Not have any enrolment for Winter Vacation, short-term Exchange (July) or Full Year units for a Session 2 transfer.
  • Not have any enrolment for Session 3 or short-term Exchange (January) units for a Session 1 transfer.
  • Not have any incomplete grades (these include: I, IS, K, UD, UJ, UL, UE and Z).
  • Not be on exchange, or have an incomplete exchange grade.
  • Not be in your final session of study at Macquarie University. This means that you must have studies remaining under your current degree when you apply to transfer.
  • Have studies to complete under your new degree. This means that you cannot transfer if you already meet all the requirements for your new degree.

PART C – ACADEMIC STATUS

You must:

  • Not be currently excluded from the University
  • Not have an Academic Standing of Suspension or Exclusion.
  • Seek academic advice prior to submitting a Course Transfer Request if you have an Academic Standing of Conditional Enrolment.

Step 2 : Course Transfer Degree Requirements

Please note that the table below was for transfers into Session 1 and Session 2 2018 only. The 2019 table will be available soon for anyone considering a course transfer into Session 1 2019. If you use the 2018 table as a reference for a transfer you are planning in 2019, please note that the requirements may change when the 2019 table is published, so you will need to re-check your eligibility.

To course transfer you must also meet degree entry requirements as listed in the below table.

If you are requesting to transfer into the newest curriculum for the same degree that you are currently studying this is considered an automatic transfer, provided you meet eligibility criteria as listed above.

You will notice that not all course transfers are automatic and not all courses are available for transfer, check the table carefully for current requirements.

If the course you wish to transfer to is not listed in the Course Transfer Requirement Table, you will need to apply through UAC. For dates regarding UAC applications, please visit the UAC Website.

NOTES:

  • If you plan to use specified credit (RPL) to meet the Course Transfer degree requirements, the RPL must be granted and applied to your study plan before you apply for Course Transfer. If your RPL has not been granted and you do not meet the transfer criteria, your application will be cancelled. Not all requirements allow for RPL to be used toward entry. Please check the requirement table carefully and submit an AskMQ enquiry if you are unsure.
  • If you are planning to transfer into a teaching degree in S1 2019 course transfer requirements are changing from what is displayed in the 2018 requirement table. You are strongly advised to seek advice from the Faculty of Human Sciences Student Centre or an appropriate academic adviser regarding your S2 enrolment.

Course Transfer Requirements Table

Apply

Note: If the correct information is not provided in your application upon submission, this will delay the assessing of your application and may lead to your application being cancelled.

Before I apply

  1. Read the Course Transfer Policy.
  2. Check you meet the eligibility criteria.
  3. Check you meet the requirements for the degree you wish to transfer into.
  4. Receive Program Advice from the Faculty before submitting a Course Transfer application.
  5. If you are an international sponsored student (ie a non-Australian government sponsor pays your tuition fees), you MUST receive permission from your sponsor to make the change you are requesting before submitting your application.
  6. If you are an international student, requesting a course transfer may cause a change in your fees.
  7. All incomplete grades will need to be finalised - please contact the relevant department to have them resolved. If your incomplete grades are not finalised by the time Course Transfer applications close, your transfer application will be cancelled and you will need to re-apply the next Course Transfer period once your incomplete grades have been resolved.

How do I apply

  1. Submit a Course Transfer application during the key application dates.
  2. You can submit one application per session only.
  3. Select your current degree and major - please ensure that this is entered correctly or it could result in cancellation or delays to your application being processed.
  4. Select the degree that you wish to transfer into and a qualifying major or specialisation if applicable.
    1. You will not be able to select a further major. If you wish to undertake a further major in your new degree you can request this through the Change of Major form after Course Transfer is completed.
  5. Once you have submitted your application, check your student email account to ensure you have received a confirmation email with your application case number. If you do not receive this confirmation email, please contact Student Connect to follow up.
  6. Once submitted, you cannot request to cancel your Course Transfer application.

Please note:  applications will start being assessed once official results from the current session have been released and course transfer outcomes will only start being advised once applications have closed.

After my application has been processed

  1. Course Transfer applications cannot be reversed once processed.
  2. Domestic students must complete a new HECS-HELP form online via eStudent before you are able to enrol into your units. You will also need to submit a new separate SA-HELP form if you are eligible and wish to defer your Student Amenities Fee for your new degree.
  3. If you are an International Student Visa Holder, a new Confirmation of Enrolment (eCoE) will be issued by the University and sent to you via your student email account.
  4. Re-enrol in units and re-register in classes via eStudent if necessary.
    • Please note that you may not be able to register into the classes of your choice.
    • If your classes are full, you will need to contact the Faculty Student Centre.
    • If you do not re-enrol in the first session of study after your transfer and record a grade, your admission will be discontinued. You will need to re-apply as a new applicant to the university if you wish to continue your studies in the future.
  5. Make an appointment with a Program Adviser to ensure that the unit/s which you previously completed are applicable to your new degree and satisfy the requirements of your new degree. Please ensure that you ask your advisor about your People and Planet units.
  6. If you have an Academic Standing of Conditional Enrolment you may be required to seek academic advice prior to enrolling under your new degree

Terms and Conditions

Below are the Terms and Conditions you agree to when submitting your Course Transfer application:

  • I have checked the Eligibility Criteria and I am confident that I meet these requirements to be eligible to transfer
  • I have checked the Course Transfer Requirements Table and I am confident that I will meet the transfer requirements for my new degree
  • I have consulted with a Program Advisor or Course Convenor regarding the implications of this transfer on my ability to graduate with the new course
  • I understand that if successful this transfer will be made to the newest curriculum
  • I understand that my transfer into the new degree will be made into the internal version of the course
  • I understand that from 2017, all new admissions will have a GPA calculated out of 7.00
  • I understand that my Academic Standing will be applied to my new degree
  • I understand that it is my responsibility to check my enrolment status for all units after I receive the final outcome of this request by email
  • I understand that if I am an international student there might be an increase to my tuition fees due to the changes in my degree and it is my responsibility to check this before applying to transfer
  • I understand that my previously completed units may not be applicable to my new degree and it is my responsibility to seek program advice after my course transfer is processed to ensure I am satisfying requirements of the new degree
  • I understand that it is my responsibility to regularly check my official University email account for updates to my Course Transfer application
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