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Withdrawal Without Penalty is available for students who have experienced serious and unavoidable disruption to their studies.
Some changes have been made in response to the challenges students may be facing due to COVID-19 and these updates are detailed below. For the university's response to COVID-19 and questions around your study options, visit our COVID-19 FAQs page.
If you have experienced serious and unavoidable disruption to your studies and have received academic and/or financial penalty for a unit(s), you can apply for Withdrawal Without Penalty.
Withdrawal Without Academic Penalty (WWAP) and Withdrawal Without Financial Penalty (WWFP) are assessed independently (as two separate procedures) and have separate criteria.
For an application to be considered for Withdrawal Without Penalty, the condition or circumstances must have been first evident after the census date or become substantially worse after the census date, such that it made it impractical to complete the unit.
In submitting an application for withdrawal without penalty, you must demonstrate your level of competence has been impaired to a significant level where it is impractical to complete studies in the designated unit(s), and have this supported by an independent professional.
'Passed' and 'Enrolled' units are not eligible for withdrawal without penalty. To be eligible to apply, the unit(s) must have a grade of either F, FA, FW, SC or W.
A student will submit one application to be assessed for both WWAP and WWFP.
Students are able to withdraw from a unit(s) via eStudent until the last date to withdraw from the study period. The timing of a unit’s withdrawal will determine whether academic and/or financial penalty will apply.
If you are considering withdrawing from a unit, please refer to the University's important dates for the relevant census date and/or the last date to withdraw without academic penalty.
If you have been substantially impacted by a "serious and unavoidable disruption" during the study period, please refer to the WWAP section of this page.
For pre-existing or ongoing conditions or circumstances, there must be a clear demonstration of unforeseen deterioration, exacerbation, or worsening on or after the census date of the study period, to such an extent that it prevented successful completion of the unit.
The University has services available for students with a disability or an ongoing condition. For information on support available or to register for accessibility support please refer to the accessibility page.
The Fit to Sit model states that by completing your assessments, you are declaring you are fit and able to do so.
If you have completed all assessed tasks in the unit(s) and/or completed the final examination, you will need to demonstrate the following to be eligible for Withdrawal Without Penalty:
Where you have experienced a short term disruption to your studies impacting assessment task(s) or exams, you can consider applying for Special Consideration.
You may be recommended to apply for Withdrawal Without Penalty because of your Special Consideration application. If you wish to seek this remedy, you will need to submit an application for Withdrawal Without Penalty and meet the requirements to be considered. Receiving an outcome of 'recommendation to withdraw' as part of a Special Consideration application does not mean that you will automatically be approved for Withdrawal Without Penalty.
Any documentation that a student wishes to be considered as part of a Withdrawal Without Penalty application must be submitted with their application.
If you are self-withdrawing from a unit by the Last Date to Withdraw via eStudent, your access to iLearn will be removed for the unit(s) that you withdraw from. It is your responsibility to download any materials you wish to keep from the unit(s) iLearn site prior to withdrawing.
Where applicable, an approved application for Withdrawal Without Academic Penalty may result in a change to the academic standing for a student. This will be communicated to a student with the final outcome of their application.
Students who have been substantially impacted by a serious and unavoidable disruption during the study period may apply for Withdrawal without Academic Penalty (WWAP). The timing of the impact of the event or circumstances must have been evident after the census date or become substantially worse after the census date, such that it made it impossible to continue in your studies. You must be able to demonstrate an attempt at completing the unit up until the disruption made it impractical to continue.
Macquarie University defines serious and unavoidable disruption as an event or circumstance that meet the following criteria:
Circumstances often encountered by students that are not considered serious and unavoidable grounds for withdrawal without penalty include:
For a request to Withdraw Without Penalty to be considered, the application should be submitted before the date for the final examination for that unit. If there is no final examination an application should be submitted before the date of the final assessment item.
Once a grade has been ratified by the Academic Senate it will not be changed. In exceptional circumstances, the University may approve an application submitted at a later date.
If you are applying after the official release of results for a study period, you must address why you were unable to apply earlier as part of the application and how your circumstances should be deemed exceptional.
The following must be addressed in your application:
Below you will find example scenarios of serious and unavoidable disruption where students are eligible to apply to WWAP:
Where your health condition existed prior to the census date, continued past that date and deteriorated to the extent that you are unable to continue your studies OR your medical condition only became known after the census date.
Due to unforeseen personal/family reasons that are beyond your control, you are unable to continue with your studies.
Where your employment status or employment arrangements change unexpectedly after the census date due to circumstances beyond your control and you are unable to complete your studies.
The Withdrawal Without Financial Penalty (WWFP) process is for students who wish to be considered for one of the following:
Make sure you have read the Guidelines on Remission and Recrediting for WWFP before applying. These guidelines are independent from the academic penalty guidelines/assessment as they are formed on legislation from the Department of Education.
Your application will first be considered for Withdrawal Without Academic Penalty. Once you have received an outcome for Academic Penalty, your application will then be considered for Financial Penalty.
If you withdrew from a unit(s) after the census date, you remain liable for the Student Services and Amenities Fee as its liability is based on your enrolment load at census date. This applies even if a refund has been given for withdrawal due to special circumstances.
If you wish to have this fee refunded, please withdraw from the unit(s) via eStudent by the relevant study period census date.