Changing units

Changing units

Change of unit enrolment is available via eStudent for currently enrolled students who wish to change their study program*.

(*There may be some exceptions to this, please refer to the table below.)

The following cohorts should note the following:

Applied Finance Centre students

Please refer to the Important Dates on the Applied Finance Centre webpage or contact Student Support.

Higher Degree Research students

For more information on how to change or withdraw from units, please refer to the Changes to Candidature section on the Higher Degree Research website or contact the HDR Office.

International students

As a student visa holder you are required to complete your course within the time frame reflected on your Confirmation of Enrolment (CoE). If you experience academic difficulties, or situations which are considered to be compassionate or compelling, then you may be eligible to reduce your study load.

International sponsored students

There may have special conditions or restrictions on withdrawing from units. Please contact Student Wellbeing to seek advice prior to making any changes to your study plan.

Macquarie Graduate School of Management

For more information on changing enrolment, please refer to the information on the MGSM – Change of Enrolment webpage or contact the MGSM Student Services Team.

Macquarie University International College students

Unit changes need to be completed by Day 2 of Week 1. Census dates are specified in the MUIC Important academic dates

Enrolling in a unit, changing class details or times

Current Macquarie students can add, check and change their unit enrolment via eStudent. Make sure you're aware of Important Academic Dates before you take any action.

Internal and external unit enrolment

Up to the end of Week 2 classes

Class registrationStudents may change their classes online via eStudent

Credit overload

Previously known as "More than 14cp", the request to enrol in more than the standard number of credit points for a session is now known as Credit Overload. To request a Credit Overload you will need academic approval and the Credit Overload form can be found online in AskMQ.

Credit overload requests for the upcoming session(s) must be submitted by close of business Friday, Week 1 of Session.

Withdrawing from units on or before the census date - Sessions 1, 2 and 3

Current Macquarie students can withdraw from unit(s) via eStudent. The effect of your withdrawal from a unit(s) will depend on when you formally withdraw from the unit. All students who withdraw from units (not just classes) by their relevant census date will have no academic or financial penalties applied.

Session 1, 2019

On or before 21 March 2019

You will be regarded as 'Early Withdrawn'.
No mark will be recorded against the unit in official transcripts.

You will not receive any academic or financial penalty.

Session 2, 2019

On or before 22 August 2019

Session 3, 2019

On or before 16 December 2019

*For students enrolled in a different study period to session 1, 2 and 3 as well as MKTG303 and MKTG304 - check your relevant census date.

Withdrawing from unit(s) after the census date - Session 1, 2 and 3

The effect of your withdrawal from a unit will depend on when you formally withdraw from the unit.

Session 1, 2019

After 21 March 2019 but no later than 28 April 2019

You will be regarded as ‘Withdrawn’ (W). You will remain financially liable unless you apply and are found to meet the refund/reversal of fees guidelines due to special circumstances.

More information can be found regarding refund/reversal of fees
at the following link

Session 2, 2019

After 22 August 2019 but no later than 28 September 2019

Session 3, 2019

After 16 December 2019 but no later than 21 December 2019

*  Students enrolled in MKTG303 and MKTG304 will need to refer to their Unit Guide to find the last day to withdraw without academic penalty.

Session 1, 2019

After 28 April 2019

You will be regarded as ‘Fail Withdrawn’ (FW). If you apply and are found to have withdrawn because of unavoidable disruption you may be awarded a ‘Withdrawn’ (W) grade.

You will remain both academically and financially liable unless you apply and are found to meet the Withdrawal Without Penalty Criteria. 
More information.

Session 2, 2019

After 28 September 2019

Session 3, 2019

After 25 December 2019

*  Students enrolled in MKTG303 and MKTG304 will need to refer to their Unit Guide to find the last day to withdraw from their units

Withdrawing after census date - fee information

Commonwealth Supported Students

If you are a Commonwealth supported student and are granted a 'W', 'FW', ‘FA’ or 'F' grade for a unit(s) of study, you will  remain liable for the student contribution (tuition fees/HECS-HELP debt) for that unit(s).

In terms of the Higher Education Support Act 2003, you may apply to the University for a remission/refund of your student contribution/HECS-HELP debt if you consider that your discontinuance from the unit(s) was due to 'special circumstances'.

If you wish to do this, you should refer to the Guidelines for applying for remission/refund in special circumstances and complete and lodge the Application to withdraw without penalty form online.

Please note: If you have already applied for a “withdrawal” grade due to unavoidable disruption, your application for a reversal of financial debt will automatically be assessed once the academic outcome has been determined.

FEE-HELP students

If you are a FEE-HELP student and are granted a 'W', 'FW', ‘FA’ or 'F' grade for a unit(s) of study, you will use up your FEE-HELP balance and remain liable for the FEE-HELP debt for that unit(s).

In terms of the Higher Education Support Act 2003, you may apply to the University for a re-crediting of your FEE-HELP balance and a remission of your FEE-HELP debt if you consider that your discontinuance from the unit(s) was due to 'special circumstances'.

If you wish to do this, you should refer to the Guidelines for applying for remission/refund in special circumstances and complete and lodge the Application to withdraw without penalty form online.

Please note: If you have already applied for a “withdrawal” grade due to unavoidable disruption, your application for a reversal of financial debt will automatically be assessed once the academic outcome has been determined.

Domestic fee paying students

If you are a domestic fee paying student and are granted a 'W', 'FW', ‘FA’ or 'F' grade for the unit(s) of study you may apply for a refund of fees if you consider that your discontinuance from the unit(s) was due to 'special circumstances'.

If you wish to do this, you should refer to the Guidelines for applying for a remission/refund in special circumstances and complete and lodge the form Application to withdraw without penalty form online.

Please note: If you have already applied for a “withdrawal” grade due to unavoidable disruption, your application for a reversal of financial debt will automatically be assessed once the academic outcome has been determined.

Student Services and Amenities Fee (SSAF)

Students who withdraw from a unit(s) after the census date, will remain liable for the Student Services and Amenities Fee as its liability is based on your enrolment load at the census date. This applies even if a refund has been given for withdrawal due to special circumstances.

If you wish to have this fee refunded, please withdraw from the unit(s) via eStudent by the relevant session census date.

Macquarie International students

If you are an international student and are granted a 'W', 'FW', ‘FA’ or 'F' grade for a unit(s) of study, you may apply for a withdrawal without financial penalty of your unit fees, if you consider that your discontinuance was due to "exceptional circumstances". More details can be found in the Guidelines for applying for re-a withdrawal without financial penalty in special circumstances.

Please note: If you have already applied for a “withdrawal” grade due to unavoidable disruption, your application for a reversal of financial debt will automatically be assessed once the academic outcome has been determined.

Withdrawing from full year unit(s)

The effect of your withdrawal from a full-year unit (February - November) will depend on when you formally withdraw from the unit.

If you withdraw from a full-year unit:

On or before 21 April 2019

You will be regarded as 'Early Withdrawn'. No mark will be recorded against the unit in official transcripts.

After 21 April 2019 but no later than 28 May 2019

You will be regarded as 'Withdrawn' (W). You will remain financially liable unless you apply and are found to meet the refund/reversal of fees guidelines due to special circumstances. More information can be found regarding refund/reversal of fees at the following link.

After 28 May 2019

You will be regarded as 'Fail Withdrawn' (FW). If you apply and are found to have withdrawn because of unavoidable disruption you may be awarded a 'Withdrawn' (W) grade

You will remain both academically and financially liable unless you apply and are found to meet the Withdrawal Without Penalty Criteria.

If you withdraw from a full-year 2 units (August 2019 to June 2020):

Before 3 October 2019

You will be regarded as 'Early Withdrawn'.  No mark will be recorded against the unit in official transcripts.

After 3 October 2019 before 28 November 2019

You will be regarded as 'Withdrawn' (W). You will remain financially liable unless you apply and are found to meet the refund/reversal of fees guidelines due to special circumstances. More information can be found regarding refund/reversal of fees at the following link.

After 28 November 2019

You will be regarded as  'Fail Withdrawn' (FW). If you apply and are found to have withdrawn   because of unavoidable disruption you may be awarded a 'Withdrawn' (W)   grade

You will remain both academically and financially liable unless you apply and are found to meet the Withdrawal Without Penalty Criteria.

Withdrawing from Winter Vacation unit(s)

The effect of your withdrawal from a winter vacation unit will depend on when you formally withdraw from the unit.

If you withdraw from a winter vacation unit:

On or before 1 July 2019

You will be regarded as 'Early Withdrawn'.  No mark will be recorded against the unit in official transcripts.

After 1 July but no later than 8 July 2019

You will be   regarded as   'Withdrawn' (W). You will remain   financially liable unless you apply and are  found to meet the   refund/reversal of fees guidelines due to special   circumstances. More information can be found regarding refund/reversal of fees at the following link.

After 8 July 2019

You will be regarded as 'Fail Withdrawn' (FW). If you apply and are found to have withdrawn because of unavoidable disruption you may be awarded a 'Withdrawn' (W) grade

You will remain both academically and financially liable unless you apply and are found to meet the Withdrawal Without Penalty Criteria.

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