Grants and funding

Grants and funding

Two levels of funding are available to HDR candidates:

  • The Macquarie University Postgraduate Research Fund (offered for activities that add value to a research project).
  • Faculty administered funding (offered for other research-based expenses).

If you are on scholarship, you must also be aware of how to manage your scholarship.

Macquarie University Postgraduate Research Fund (PGRF)

The PGRF is a designated fund of up to $5000 per candidate for activities that add value to a research project, such as a trip for a conference presentation or visit to a laboratory.

Candidates can apply for funding once during their candidature, with the exception of those partaking in a joint PhD program, who may apply to the Dean HDR for permission to make a second application.

The PGRF has two application rounds per year. Applicants should seek advice from their supervisors in preparing their application.

Details of application dates, periods and activities covered are in the PGRF Funding Rules (see below). All planned travel must conform to Macquarie’s Travel Policy.

Forms and additional info

Faculty funding

Faculty of Arts

HDR candidates within the Faculty of Arts can apply for the Faculty of Arts HDR Candidate Conference Travel Scheme (FACCTS).

FACCTS provides funding to help with flights and registration for key conferences related to MPhil/PhD research. The maximum grant available is $2500. It is not available to MRes students.

If you seek funding, you must be able to demonstrate satisfactory progress towards timely completion of your program. Where relevant, ethics clearance must be obtained and – if travelling overseas – you must obtain approval for travel from the University.

You cannot apply for funds while on a Leave of Absence or if you have any outstanding financial liability to the University.

Your application will be considered on the following merits:

  • Demonstrable progress towards timely completion.
  • Strength of support from Supervisor and/or Dept. HDR Director.
  • Relevance of conference to HDR project.
  • Standing of conference in the Discipline.
  • Potential for enhancing high quality publication opportunities

Submitting an application

Applications are considered three times a year:

  • Round 1: 15 April
  • Round 2: 15 July
  • Round 3: 15 October

Your application must include an abstract of the paper being presented, status of the conference ('call for papers' info, etcetera), and evidence that the paper has been accepted if available. Applications for papers not ye accepted will be considered, but evidence is required before funds are released.

Your supervisor must also provide a supporting statement which indicates the relevance of the conference or research activity to your research, as well as indicating whether you are at an appropriate stage to present.

You should aim to apply at least two months in advance of the conference to allow time for assessment and travel management. Your department will manage arrangements once your application has been approved.


Faculty of Science and Engineering

Funding is normally available for three years for PhD candidates and two years for MPhil candidates (or part-time equivalents). PhD requests for a fourth year of funding will be considered on a case-by-case basis.

Activities supported by funding vary depending on the research, but often include:

  • Fieldwork expenses: travel, accommodation, food, vehicle hire
  • Fieldwork equipment: recording equipment/data loggers, transcribers
  • Other minor equipment: scanners, technical software
  • Laboratory consumables: chemicals, gases
  • Analysis costs: DNA sequencing, NMR
  • Conference registration fees
  • Thesis preparation costs

You should discuss your need for funding with your supervisor before each Annual Progress Report.

You will need to submit a budget (spreadsheet download), making full justification for all funding requested, related to the aims and methods of your research (download).  

Once you and your supervisor have agreed on a budget, the Head of Department must approve it.

If approved, the amount requested for the year will be transferred into an account, which any reimbursements of expenses incurred by you in carrying out your research will be drawn against.

You must comply with the financial policies and procedures of the University and your department.

You will need to provide your department's finance officers with an approval form signed by your supervisor (download). All travel requires submission of a fully completed travel pack (available from the faculty) .

You will need to report on how the funding was spent and the outcomes at your Annual Progress Report. Further funding is conditional upon satisfactory research progress. Any changes to your budget must be indicated via a revised budget.

Domestic conferences

Candidates can now use departmental funding to pay for airfares, accommodation and incidentals for domestic conference presentations. In your budget, you can allocate up to $1,500 for attending a maximum of two domestic conferences where you will be presenting a paper or poster. Please see your department for information on applying.

International conferences

For International conferences, funding is available via the Postgraduate Research Fund (PGRF) Scheme. In addition to the MQ PGRF, the Faculty offers its own PGRF. This funding is available for candidates who miss out on an MQ PGRF or have already been awarded an MQ PGRF and require a second. Please contact the faculty research office for further info.

External research grants

Opportunities may exist to obtain additional funding from external organisations. Consult with your supervisor for more information.

Faculty of Human Sciences

In Human Sciences, research funding is provided by your department. No specified amount of funding is guaranteed. This is to ensure candidates each receive a reasonable amount of funding appropriate to their needs.

To apply for funding you must complete an application form, provided supporting documentation and obtain supervisory endorsement. Each department's process is different.

For details of what will be funded and for contacts in departments, see the Faculty HDR Handbook in iLearn (login required).

Faculty of Business and Economics

The Faculty provides up to $10,000 for workshops, training, transcript services or colloquium and conference attendance. These funds are for essential research costs, and candidates should contact the Faculty HDR team ( to apply.

For non-essential research, the Faculty Research Committee can provide funds pending the Dean's approval. Candidates must complete a Candidature Budget form (Excel file) and send it to the Faculty HDR team.

This budget must be submitted in both soft and hard copy, the latter including signatures from the supervisor, departmental coordinator of HDR and the AD HDR (or nominee).


Higher Degree Research Office 
Research HUB - Building C5C (East), Level 3  
Macquarie University NSW 2109  
Phone: +61 2 9850 7987

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