MRes examination FAQs

MRes examination FAQs

Thesis Submission

How is my thesis submission deadline calculated?

Your thesis submission deadline is also known as your expected work submission (EWS) date and this date may vary between candidates because it is based on the candidate's system enrolment date, whether full time or part time, whether there have been any interruptions such as Leave of Absence, or whether extensions have been approved. Generally for those who commenced the MRes Year 2 on the 1 January, the thesis will be due early-mid October. Candidates who commenced the MRes Year 2 on the 1 July will submit their thesis mid April. There are many variations such as part time candidature, mid-year start, changes between full and part time, leaves of absence, or extensions. The Higher Degree Research Office (HDRO) calculates the EWS for each candidate taking all variations into account.

How do I find out my Expected Work Submission date (EWS)?

Your EWS can be checked on eStudent. If you need help finding it, please contact your Faculty HDR team or HDRO. It is very important that you know your EWS as you will need to plan your research accordingly.

What format should I use for the thesis file?

We ask that you email your thesis as a .PDF - although exceptions may include creative or other components and you may provide a USB to your Faculty HDR office where the thesis file size exceeds email attachment limits. All components are due by the 5pm EWS deadline.

What is the naming convention for my thesis document?

The naming convention of your thesis should be as per the following example:

Student ID Last Name, Given Name MRES Thesis, example: 44556677 Doe, John MRES Thesis

Are there any particular requirements for identifying my thesis submission email?

Your email subject line should be as per the following example:

Subject:   MRES Thesis: John Doe SN 44556677 (DEPT) Sup: Prof Jane Doe

Are there circumstances when a hard copy is required?

We request that the thesis is submitted in the above mentioned format. Generally, the only exceptions will be if examiners request a printed copy of your thesis for examination. If this is the case, your supervisor will inform you ahead of submission to prepare hard copies and how many. Remember that spiral binding is not permitted.

My supervisor informed me that one of the examiners wants a hard copy of the thesis?  Where do I lodge this?

Where this is the case, you must lodge all components of your thesis, plus accompanying forms at your Faculty HDR office either in person or by other means such as mail or courier. You must arrange for this to arrive by the 5pm deadline on your EWS date. Late penalties apply.

What if I need an extension to EWS date?

If there are exceptional circumstances and you are unable to submit your thesis by the due date, you must complete the MRes EWS Extension form at least two weeks prior to the thesis submission deadline. Cases for "exceptional circumstances" are assessed by the delegate of the RRTC and it is up to the candidate and supervisor to provide an account of the unavoidable delays.

What happens if an issue arises and I can't submit my thesis on the expected work submission date?

If your thesis is submitted late, you will be penalised one percentage point from your final MRes thesis grade per calendar day until your thesis is received in the Faculty HDR Office. Submission will be taken as the date your thesis and associated paperwork is submitted electronically.

The university recognises that sometimes candidates are unable to complete work on time, due to illness or misadventure. If you submit your thesis late and have not been able to submit the MRes EWS Extension form, you must provide a written explanation to HDRO, via your Faculty HDR administration, as soon as possible. You must attach supporting documentary evidence. Normally, only evidence on the Disruption to Studies: Supporting Evidence Schedule will be accepted.

Thesis Examination

What happens during the examination phase?

Please refer to the HDR Thesis Preparation, Submission and Examination Policy for information about the MRes Examination Process.

Are there any rules about contact with my thesis examiners?

Under no circumstances will you or your supervisors have any contact with examiners, either in person or by any other means, between the time examiners are appointed and the time your result is decided. Any enquiries from examiners must be referred to HDRO or the Pro Vice-Chancellor, Higher Degree Research Training and Partnerships.

How am I notified of the thesis outcome?

As soon as your result has been decided, an official notification from HDRO will be sent to your student email address.

How long will examinations take before I hear the outcome from examiners?

The University will do its utmost to finalise your result quickly. If there are delays on the part of examiners, our Higher Degree Research Office has the responsibility for following them up. Candidates will receive notification of their results as soon as they are available. This could mean you may not receive news of your result when other candidates have heard. This is not cause for worry. You will receive news as soon as your results are finalised.

How long will I be given to make any corrections that are recommended by the examiners?

As with all research degrees, you may be asked to make corrections to your thesis before your award is confirmed. You will normally be given two weeks to complete these corrections, although an extension may be possible (written requests for extension should be addressed to exam.mres@mq.edu.au). The majority of research candidates need to make some corrections to their theses. You must make sure you are available to make these corrections.

Are there any forms required when I submit my corrections?

The final award of your degree cannot be made until your corrected thesis and Corrections Report form have been received.

How long will I be given if I am required to Revise and Resubmit my thesis?

If you are asked to Revise and Resubmit, you will be re-enrolled into the program and be given a period of three months to rewrite your thesis. You will then have to undergo the examination process again. If you are an international candidate, you will be liable to pay fees for the re-enrolled period until you resubmit your thesis for examination.

My thesis has changed and I now have a final version, do I need to submit a corrected "final" copy?

When thesis examination is completed, all candidates will submit a digital copy of the thesis. The final digital copy of their thesis should be forwarded to exam.mres@mq.edu.au with the following form:

Digital Thesis Submission Form and Guideline

Where will my final version of the thesis be stored?

The digital thesis copy will be stored in Macquarie's Library collection and digital thesis repository.

Do I need to apply for admission to PhD?

Candidates who wish to be considered for admission to MPhil/PhD must contact the Faculty for further information on progression to a PhD.

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