My academic program
You must develop have a study plan for your exchange period and make sure your subjects are approved before you go.
You will receive credit at Macquarie while you're abroad and your grades will be converted once you return. Some common questions about academic programs while on exchange are answered below.
Will the subjects I take overseas count toward my degree?
To ensure that you receive credit for the subjects you wish to study while overseas, you must develop a study plan and have these subjects approved by Macquarie academics (see contacts for credit below). This will be one of your tasks after your acceptance into the exchange program.
What grades do I need while on exchange?
Students are required to pass at least 65% of the units they take at their overseas university. If this is not achieved students will be required to repay their travel grant. This repayment will be regarded as a debt to the University and sanctions may be placed on the students' account until repayment has been made.
Will I have to extend my degree to participate?
To ensure that you will not have to extend your degree, you should make sure to speak with an academic adviser in your department prior to applying.
If I have a strict degree plan can I add on extra electives to go on exchange?
No. You can only enrol in units that you have space to do as part of your degree. These can be cores, electives or People and Planet.
Are there any restrictions on my degree relating to exchange?
Do I need to talk to anyone in my department before I apply for exchange?
Yes. Please see the contact for credit list on this page for the exemptions officer in your department.
I'm in the Bachelor of International Studies. How does exchange work for me?
The host university has trimesters, how does this work?
Students will either enrol in one or two trimester(s) at the host university depending on which dates align with the Macquarie semester period. This will be coordinated with the host university at the time of application. The Macquarie enrolment process is explained once students are accepted into the program and will remain the same.
How do I find subjects offered at the overseas institutions?
You can refer to the Macquarie's credit transfer register to find out credits you may be eligible for based on the subjects offered by your host university. Check your host university for information on subjects available and speak to an exemption officer regarding credit exemption (see table below).
What if the classes at my host university are full?
We recommend you put yourself on a waiting list for the full class. If there is no waiting list, watch over it to see if places become available. Like Macquarie, many students will change classes within the first few weeks, and often places become available in full classes during this time. It is also a good idea to get back-up subjects approved in case you do miss out.
My destination university website is not in English – what should I do?
Have you carefully checked the ‘front’ page of the website? Many university websites have an English translation that you can click to via a link on the main page. You may see a Union Jack near the top or bottom menu bar, or you might see the word ‘English’ in small letters somewhere.
If you still do not see any English version available, try using Google Translate.
Do I have to get my subjects approved before I apply for exchange?
It is a good idea to speak with someone in your department about your plans for exchange. An academic adviser is best suited to discuss your degree and its requirements with you.
How do I get my subjects approved?
The subjects you wish to take overseas must be approved before you go on exchange. In your iLearn, there is a Study Plan form which you will use to get your subjects approved.
The Study Plan form looks a bit like this:
Host University subject
Equivalent Macquarie Subject
Credit point value at Host Institution
Year Level of Credit at MQ deemed by academic
Credit Points at MQ deemed by academic
COMM3970: Business Finance
ECON350: Money and Finance
Prof. Smith, Exemptions Officer for BUS/BBA/MKTG
RGUIO3350 - Intellectual Property
Unspecified Law 400 level
Prof. Wong, Exemptions Officer for Law
Each host university subject you wish to take must be approved. An academic in each department will determine the amount and level of credit you will receive at Macquarie for the subjects you plan to study overseas.
To make an appointment with an academic, please see the contacts for credit list below. Be prepared for your meeting and make sure you take along all the relevant course descriptions that you are seeking credit for, so that their equivalency and credit point values can be assessed.
How will enrolment work whilst I am on exchange?
Enrolment on exchange is very different than the normal procedure of enrolling yourself on e-student. Detailed instructions will be provided in the compulsory pre-departure sessions, but in short:
At the start of your semester on exchange, your adviser will send you an enrolment rorm. You will need to confirm the details of the subjects that you have enrolled in at your host institution. We will check that you have the necessary approvals from the correct Exemptions Officers. We will then enrol you in exchange units for those subjects.
Using the example from the Study Plan above, after we have enrolled you, your transcript would appear like so:
Exchange Economics 303
Exchange Law 405
Students are not allowed to be enrolled in internal Macquarie units whilst on exchange. You will need to withdraw from any internal units prior to departing for exchange.
It is possible to take one external Macquarie unit while abroad, although we advise against it due to the heavy workload. You will still be required to be enrolled in a minimum of 9cp from the partner university. The external unit can be taken to make up a 12cp study load. You must make sure the unit has no ‘on-campus’ days while you are away.
What fees will I have to pay for my units?
Refer to our payments page for details.
Can I be enrolled part-time whilst on exchange?
No. It is a requirement of both Macquarie and of the host institutions that you be enrolled as a full-time student whilst on exchange.
You will need to be enrolled in the equivalent of a minimum of 9 credit points for undergraduate and 12 credit points for postgraduate at Macquarie. You will also need to meet your host institution's definition of a full-time load. This amount may differ at different institutions, and may be more than Macquarie's minimum.
For international students, due to visa requirements, they will need to be enrolled in 4 units as full time workload (equivalent to 12 credit points for undergraduate students, 16 credit points for postgraduate students).
What will my grades be transferred back as?
Grades from your exchange program will be transferred back to your Macquarie transcript as Satisfactory or Fail only. These grades are determined by the host university’s grading scale.
Contacts for credit
Faculty of Business and Economics
Faculty of Business and Economics
Dr Lisa Wynn
Dr Sung-Ae Lee
Prof David Raftos
Prof Danny Wong
Dr Hui Ling Xu
Dr Pamela Coutts
Department of Engineering
Dr Sarah-Jane Burton
Dr Grant Edwards
Dr Paul Hesse
Dr Alex Kurmann
Earth and Planetary Sciences
Dr Richard Flood
Dr Brangwen Stone
Prof Richie Howitt
Dr Chris Forbes
Dr Maryam Khalid
Mr Gianluca Alimeni
Dr Mio Bryce
Mrs Sue Spinks
Dr Rod Yager
Dr Gerry Myserson
Media, Music, Communication and CulturalStudies
Dr Robert Sinnerbrinkor
Policing, Intelligence and Counter-Terrorism
Aleksander Pavkovic (UG)
Dr Glenn Kefford (MPP)
Dr Lavina Lee (MIR)
Dr Eugene Chekaluk
Dr Harry Blatterer
Spanish and Latin American
Dr Jane Hanley
Dr Petra Graham
Translating & Interpreting
Dr Kumiko Kawashima