Graduation session dates and times
15-26 April 2019 (excluding public holidays and weekends)
The full April graduation schedule will be available in February 2019.
Your Conferring of Degrees invitation will confirm your ceremony date and time approximately six weeks before the start of the graduation series. The email will be sent to your student email account in February for April 2019 ceremonies.
Attending your ceremony
Register for graduation
In order to participate in your graduation ceremony, you’ll need to first respond to our Conferring of Degrees invitation (which is different from your Completion Letter - your CoD invitation will be sent 6 weeks prior to the commencement of the relevant graduation series).
Log into your eStudent and follow these steps, once you have received your Conferring of Degrees invitation.
- Click on "My Results and Graduation" located in the menu along the top
- Click on "Check for Graduation" located in the menu on the left to see your award(s)
- Update your contact details by clicking on "Update your Alumni (non-MQ) email" located in the menu on the left side. Make sure that you provide your non-student email and mobile number as we will send a reminder email prior to your graduation ceremony. Select "Add New" then "Alumni (non-MQ) email" from the drop down menu and enter your email address. Click on "Return to Check for Graduation" to go back to the previous page
- Click on "Modify" against the award that you want to update
- Update your attendance preference with the drop-down menu and save your preference by clicking "Save" located near the bottom
- ATTEND CEREMONY - if you are attending
- HOLD - you will graduate in absentia and cannot attend a subsequent ceremony
- Once saved, if you are attending your ceremony, you will receive a "Finalise Your Graduation" email within 2 business days to pay your compulsory Graduation Fee. You must follow the instructions in this email for your attendance to be accepted.
The fee can be paid at the website below, but can only be accessed by first following the instructions in the email.
NOTE: Closing date for confirming your attendance preference on eStudent is TBA.
If confirmation on eStudent is not received by the closing date, you will not be issued a seating ticket or guest tickets.
On the day
Arrival, Parking, and Registration
- Graduands need to arrive at 11 Wally's Walk (E5A), Room 140 for seating tickets and academic dress fitting between:
- 10.30am ceremony: 9am and 9.45am
- 2.30pm ceremony: 1pm and 1.45pm
- 6pm ceremony: 4.30pm and 5.15pm
- Portrait photography services and memorabilia collection/orders will be available in the Atrium on 12 Wally's Walk.
- Parking on campus is free during the graduation period. Car Park P West 5 (behind the gymnasium) is recommended, as a graduation shuttle bus service will also be operating every 15 minutes during graduation to escort guests to and from the Graduation Hall. View the graduation parking map
- Graduands should be seated 30 minutes before the ceremony at the seat corresponding to the number on their ticket and for the instructions to the ceremony proceedings.
- Graduands are not permitted to bring personal belongings into the Graduation Hall eg. mobile phones, cameras, bags, flowers, non-essential graduation paraphernalia etc. Seating space is limited and graduates will change seats throughout the presentation. These items can be placed in the Cloak Room, which is adjacent to the seating area.
- Guests will be seated behind the graduands inside the Graduation Hall and it is non-allocated.
- Only bottled water is permitted. Prams and strollers, tripods and other items which may obstruct passageways or viewing/comfort of other guests are not permitted into the Graduation Hall but they may be stored in the Cloak Room (adjacent to the seating area inside the hall), which also accepts other belongings that may not be convenient to bring into the Graduation Hall.
Academic dress and attire
All graduands are required to be in full academic dress to take part in the graduation proceedings. As academic gowns are open at the front, clothing worn underneath will be clearly visible. Suggested attire includes:
- Business or semi-formal attire
- Comfortable shoes
Academic regalia from Macquarie University must be returned to 11 Wally's Walk (E5A), Room 140, within one hour of the ceremony finishing.
Order of proceedings
- Your graduation ceremony will commence with the entry of the academic procession into the Graduation Hall lead by the Registrar carrying the Ceremonial Staff. The Presiding Officer for your ceremony (usually the Chancellor, the Deputy Chancellor or the Vice-Chancellor) is the last member of the procession to enter the Graduation Hall. The Presiding Officer is preceded by the Mace Bearer who carries the University Mace - the symbol of his or her authority.
- When the members of the academic procession have taken their places on the dais, the musical group will play Advance Australia Fair. All male graduands should remove their trencher for the National Anthem. It is not compulsory for female graduands to remove their trencher. At the conclusion of the National Anthem, the audience resume their seats and the ceremony will be formally opened with a brief welcome.
- The Presiding Officer will invite the speaker to deliver the occasional address. If there are any Honorary awards to be conferred, this process will be completed prior to the occasional address.
- The Registrar will ask all graduands to stand and testify that the Academic Senate of the University has certified that you have completed the requirements for the award of your degree or your diploma. The Presiding Officer will then, by the authority conferred on him or her by the Council of the University, admit you to the degree or diploma for which you have qualified. At this point, you become a graduate.
- Each row of graduates are guided by graduation staff around to the northern end of the dais, where your graduation documents will be given to you in a presentation folder, which will be part of your handshake photograph with the Presiding Officer.
- Each graduate is presented individually to the Presiding Officer, in the order set out in the printed graduation program, by the Executive Dean of their Faculty (or their nominee). The Presiding Officer will say a few words to you and shake your hand. A photograph is taken of each graduate at this point.
- After the photograph, proceed to the southern end of the dais and exit via the ramp at the back of the dais before returning to the graduate seating area.
- At the end of the presentation of the graduates, there is a graduate address followed by a brief musical interlude.
- The Presiding Officer will speak briefly before the Registrar closes the proceedings.
- The Presiding Officer accompanied by the Occasional Speaker and preceded by the University Mace, will lead the academic procession from the dais. The Registrar will be the last member of the academic procession to leave the dais, which will then be followed by graduates joining the academic procession, moving from the Graduation Hall along the pathway towards the graduate statues and refreshments marquee where light refreshments will be served for you, your guests, and the dais party.
Other than bottled water, food and drink is not permitted inside the hall. Most personal belongings must be left in our cloak room, which includes large luggage items, prams and strollers, flowers etc.
Please note that the academic gowns do not have pockets, so please do not bring loose items (including mobile phones) unless these can be placed in clothing underneath.
Graduates and their guests are invited to enjoy light refreshments after the graduation ceremony.
We endeavour to accommodate any special requirements for the ceremony such as accessibility, or other types of pre-arrangement that may be required. Please contact us directly at email@example.com
Visas for you and your guests
You must check with the Department of Home Affairs for the latest information.
We suggest that a copy of the Conferring of Degrees invitation and Completion Letter (both are sent to your student email) is submitted with your application.
For your guests, also include a personal letter written by you to invite your family/guests to attend your graduation, along with your Conferring of Degrees invitation. The personal letter should specify the ceremony date and time, full names of your family members/guests, and their passport numbers.
All photocopied documents should be certified by a Justice of the Peace (JP).
Not attending your ceremony
If you are not attending your graduation ceremony (graduating in absentia), there are a number of options available for collecting your degree on eStudent.
- Click on "My Results and Graduation"
- Click on "Check for Graduation". The award you have qualified with will be displayed together with your individual graduation ceremony location, date and time
- Select the award and follow the link "Modify my graduation details for the selected award". Update your attendance preference from the drop-down menu and save your preference. The following options are available:
Students who elect not to attend the ceremony and require their documents to be sent free of charge by registered post should change their status to MAIL in eStudent. Documents will be sent by post from the 22nd of October, 2018. Students must allow at least 3 weeks (8 weeks international) for delivery before inquiring about documents not received.
Please note that graduation documents are sent by registered local and international mail free of charge if you choose the MAIL option. Please ensure that your preferred mailing address in eStudent is correct to ensure that your graduation documents are correctly delivered.
Students who elect not to attend the ceremony and require their documents to be sent by express post (fee incurred) should change their status to COURIER in eStudent. Please download and return a completed Delivery Request Form. Couriered documents are sent as soon as possible after your graduation ceremony.
Collecting documents in person
Students who elect not to attend the ceremony and wish to collect their documents in person should change their status to COLLECT in eStudent. Documents will be available to collect from the 15th of October, 2018.
To authorise somebody else to collect your graduation documents please send a request with details from your student email or ask.mq.edu.au. The request should include the full name and date of birth of the person collecting the documents, and they will be required to show identification showing the their details.
Request to graduate overseas
If you wish to graduate at an overseas venue you should send your request to firstname.lastname@example.org by our RSVP date. Your graduation documents will not be available until the date of the overseas ceremony. Do not process any online orders as a new Conferring of Degrees invitation will be emailed to you.
You may defer your graduation for up to 12 months. Permission to defer graduation will only be granted for compelling personal, professional, or academic reasons. Once you receive your Completion Letter, please send your request to email@example.com by our RSVP date.
Note: Students who qualify for the award of a Bachelors degree and have enrolled in honours must have the Bachelors degree conferred either in person or in absentia.
Graduating in absentia
Students who do not attend graduation or have not updated their attendance status from HOLD in eStudent by the cutoff date will graduate in absentia and your documents will be held in the Graduations and Completions office. If your attendance status is HOLD, please email firstname.lastname@example.org to advise how you would like to receive your documents. If you graduate in absentia, you cannot attend a subsequent ceremony.
Ordering graduation merchandise
If you are unable to attend your graduation but would still like to order graduation merchandise, please visit the below websites:
Graduating with a certificate
If you are graduating with a postgraduate or undergraduate certificate, study abroad diploma or certificate you will not attend a graduation ceremony. Your graduation documents will be mailed to you as soon as possible after the graduation series has concluded.
It is your responsibility to ensure your mailing details are kept current at all times. Check your address on eStudent.
Graduation fees and payments
The graduation fee includes the following:
- Guest tickets to the Graduation Hall
- Hire of academic gown and hood
- Your graduation cap (for you to keep!)
- A robing service to ensure your academic dress looks perfect on the day
- Post-ceremony reception with canapés, drinks and sparkling wine for you and your guests
- An exclusive Alumni lapel pin
- An exclusive Macquarie University luggage tag
- $15 voucher to use at graduations for Ambassador products during your allocated graduation series
- Portrait Studio Session for you and your family (valued at $30)
- An official Macquarie University graduation program for your ceremony
Students who are indebted to the University shall not be permitted to graduate until such debt is cleared. Graduation allocation is subject to all debts being cleared prior to the qualification cut-off date. Please ensure that you do not have any outstanding debts.
Change of name
If your name requires an amendment or correction, you must submit a copy of your Conferring of Degrees invitation along with the original or certified copy of the supporting documentation to Student Connect before the closing date. The only documents accepted by the University include a passport, change of name certificate, or birth certificate.
If the request and/or the supporting documentation cannot be received by the closing date, a $65 fee will apply for the re-issue of your graduation documents.
Change of ceremony
Permission to defer graduation will only be granted for compelling personal, professional, or academic reasons. Requests should be sent from your student email or lodged through ask.mq.edu.au before the closing date for RSVP indicated on your Conferring of Degrees invitation. Supporting documentation from a professional authority, employer, or educational institution should be attached as applicable.
Students who qualify for the award of a Bachelors degree and have enrolled in honours cannot defer graduate of the Bachelor degree. Honours students must graduate twice, first with the Bachelors degree and then for the honours degree when it is completed. If you do not wish to attend the ceremony, you may graduate in absentia.
Requests to defer graduation after the closing date for RSVP of your current graduation allocation will not be approved.