Sydney graduation

Sydney graduation

Graduation session dates and times

Upcoming graduation ceremonies will run from Wednesday, 19th to Friday, 28th of September 2018.

Attending your ceremony

Register for graduation

In order to participate in your graduation ceremony you’ll need to first respond to our Conferring of Degrees invitation.

Log into your eStudent and follow these steps.

  1. Click on "My Results and Graduation" – to view your final results
  2. Click on "Check for Graduation" – you’ll see the award you have qualified together with your individual graduation ceremony location, date and time
  3. Select the award and follow the link "Modify my graduation details for the selected award"
  4. Update your attendance preference from the drop-down menu and save your preference for your status as below
    • ATTEND CEREMONY - if you are attending
    • HOLD - you will graduate in absentia and cannot attend a subsequent ceremony
  5. Graduation Photography online pre-ordering

NOTE: Closing date for confirming your attendance preference on eStudent is 2 March 2018.

If confirmation on eStudent is not received by the closing date, you will not be issued a seating ticket or guest tickets.

Pre-order your academic dress and memorabilia

Visit the graduation memorabilia page to pre-order your academic dress, graduation plaques, degree framing, photography etc.

On the day

Arrival, Parking, and Registration

  • Graduands need to arrive at 11 Wally's Walk (E5A), Room 140 for seating tickets and academic dress fitting between:
    • 10.30am ceremony: 9am and 9.45am
    • 2.30pm ceremony: 1pm and 1.45pm
    • 6pm ceremony: 4.30pm and 5.15pm
  • Portrait photography services and memorabilia collection/orders will be available in the Atrium on 12 Wally's Walk.
  • Parking on campus is free during the graduation period. Car Park P West 5 (behind the gymnasium) is recommended, as a graduation shuttle bus service will also be operating every 15 minutes during graduation to escort guests to and from the Graduation Hall. View the graduation parking map

Seating

  • Graduands should be seated 30 minutes before the ceremony at the seat corresponding to the number on their ticket and for the instructions to the ceremony proceedings.
  • Graduands are not permitted to bring personal belongings into the Graduation Hall eg. mobile phones, cameras, bags, flowers, non-essential graduation paraphernalia etc. Seating space is limited and graduates will change seats throughout the presentation. These items can be placed in the Cloak Room, which is adjacent to the seating area.
  • Guests will be seated behind the graduands inside the Graduation Hall and it is non-allocated.
  • Only bottled water is permitted. Prams and strollers, tripods and other items which may obstruct passageways or viewing/comfort of other guests are not permitted into the Graduation Hall but they may be stored in the Cloak Room (adjacent to the seating area inside the hall), which also accepts other belongings that may not be convenient to bring into the Graduation Hall.

Academic dress and attire

All graduands are required to be in full academic dress to take part in the graduation proceedings. As academic gowns are open at the front, clothing worn underneath will be clearly visible.  Suggested attire includes:

  • Business or semi-formal attire
  • Comfortable shoes

If your academic regalia is supplied by an external supplier, it is imperative that you check with graduation staff before your graduation day to ensure it complies with the Macquarie University academic dress protocol.

Academic regalia from Macquarie University must be returned to 11 Wally's Walk (E5A), Room 140, within one hour of the ceremony finishing.

Order of proceedings

    1. Your graduation ceremony will commence with the entry of the academic procession into the Graduation Hall lead by the Registrar carrying the Ceremonial Staff.  The Presiding Officer for your ceremony (usually the Chancellor, the Deputy Chancellor or the Vice-Chancellor) is the last member of the procession to enter the Graduation Hall.  The Presiding Officer is preceded by the Mace Bearer who carries the University Mace - the symbol of his or her authority.
    2. When the members of the academic procession have taken their places on the dais, the musical group will play Advance Australia Fair.  All male graduands should remove their trencher for the National Anthem.  It is not compulsory for female graduands to remove their trencher.  At the conclusion of the National Anthem, the audience resume their seats and the ceremony will be formally opened with a brief welcome.
    3. The Presiding Officer will invite the speaker to deliver the occasional address. If there are any Honorary awards to be conferred, this process will be completed prior to the occasional address.
    4. The Registrar will ask all graduands to stand and testify that the Academic Senate of the University has certified that you have completed the requirements for the award of your degree or your diploma.  The Presiding Officer will then, by the authority conferred on him or her by the Council of the University, admit you to the degree or diploma for which you have qualified.  At this point, you become a graduate.
    5. Each row of graduates are guided by graduation staff around to the northern end of the dais, where your graduation documents will be given to you in a presentation folder, which will be part of your handshake photograph with the Presiding Officer.
    6. Each graduate is presented individually to the Presiding Officer, in the order set out in the printed graduation program, by the Executive Dean of their Faculty (or their nominee). The Presiding Officer will say a few words to you and shake your hand. A photograph is taken of each graduate at this point.
    7. After the photograph, proceed to the southern end of the dais and exit via the ramp at the back of the dais before returning to the graduate seating area.
    8. At the end of the presentation of the graduates, there is a graduate address followed by a brief musical interlude.
    9. The Presiding Officer will speak briefly before the Registrar closes the proceedings.
    10. The Presiding Officer accompanied by the Occasional Speaker and preceded by the University Mace, will lead the academic procession from the dais. The Registrar will be the last member of the academic procession to leave the dais, which will then be followed by graduates joining the academic procession, moving from the Graduation Hall along the pathway towards the graduate statues and refreshments marquee where light refreshments will be served for you, your guests, and the dais party.

Personal belongings

Other than bottled water, food and drink is not permitted inside the hall. Most personal belongings must be left in our cloak room, which includes large luggage items, prams and strollers, flowers etc.

Please note that the academic gowns do not have pockets, so please do not bring loose items (including mobile phones) unless these can be placed in clothing underneath.

Refreshments

Graduates and their guests are invited to enjoy light refreshments after the graduation ceremony.

Special requirements

We endeavour to accommodate any special requirements for the ceremony such as accessibility, or other types of pre-arrangement that may be required. Please contact us directly at graduation@mq.edu.au

Casual accommodation

For the casual accommodation situated on campus, visit the Dunmore Lang College website or email them at events@dlc.nsw.edu.au or call (+61 2) 9856 1000.

Visas for you and your guests

You must check with the Department of Home Affairs for the latest information.

We suggest that a copy of the Conferring of Degrees invitation and Completion Letter (both are sent to your student email) is submitted with your application.

For your guests, also include a personal letter written by you to invite your family/guests to attend your graduation, along with your Conferring of Degrees invitation. The personal letter should specify the ceremony date and time, full names of your family members/guests, and their passport numbers.

All photocopied documents should be certified by a Justice of the Peace (JP).

Not attending your ceremony

If you are not attending your graduation ceremony ceremony (graduating in absentia), there are number of options available for collecting your degree on eStudent.

  1. Click on "My Results and Graduation"
  2. Click on "Check for Graduation".  The award you have qualified with will be displayed together with your individual graduation ceremony location, date and time
  3. Select the award and follow the link "Modify my graduation details for the selected award". Update your attendance preference from the drop-down menu and save your preference. The following options are available:

Mail delivery

Students who elect not to attend the ceremony and require their documents to be sent free of charge by registered post should change their status to MAIL in eStudent. Documents will be sent by post during the weeks after the final ceremony in the series has concluded. Students must allow at least 3 weeks (8 weeks international) for delivery before enquiring about documents not received.

Please note that graduation documents are sent by registered local and international mail free of charge if you choose the MAIL option. Please ensure that your preferred mailing address in eStudent is correct to ensure that your graduation documents are correctly delivered.

Courier delivery

Students who elect not to attend the ceremony and require their documents to be sent free of charge by post should change their status to COURIER in eStudent. Please download and return a completed Mail or Special Delivery Form. Special Delivery documents are sent as soon as possible after your graduation ceremony.

Collecting documents in person

Students who elect not to attend the ceremony and wish to collect their documents in person should change their status to COLLECT in eStudent. Documents will be available to collect in approximately 10 working days from the conclusion of the graduation series.

To authorise somebody else to collect your graduation documents please send a request with details from your student email or ask.mq.edu.au. The request should include the full name and date of birth of the person collecting the documents, and they will be required to show identification showing the their details.

Request to graduate overseas

If you wish to graduate at an overseas venue you should send your request to graduation@mq.edu.au by our RSVP date. Your graduation documents will not be available until the date of the overseas ceremony. Do not process any online orders as a new Conferring of Degrees invitation will be emailed to you.

Defer graduation

You may defer your graduation for up to 12 months. Once you receive your Completion Letter please send your request to graduation@mq.edu.au by our RSVP date.

Note: Students who qualify for the award of a Bachelors degree and have enrolled in honours must have the Bachelors degree conferred either in person or in absentia.

Graduating in absentia

Students who do not attend graduation or have not updated their attendance status from HOLD in eStudent will graduate in absentia and your documents will be held in the Graduations and Completions office until confirmation of a current mailing address is received. If you graduate in absentia, you cannot attend a subsequent ceremony.

Graduating with a certificate

If you are graduating with a postgraduate or undergraduate certificate, study abroad diploma or certificate you will not attend a graduation ceremony. Your graduation documents will be mailed to you as soon as possible after the graduation series has concluded.

It is your responsibility to ensure your mailing details are kept current at all times. Check your address on eStudent.

Graduation fees and payments

Graduation Fee

TBA

Outstanding debts

Students who are indebted to the University shall not be permitted to graduate until such debt is cleared. Graduation allocation is subject to all debts being cleared prior to the series' closing date for RSVP date. Please ensure that you do not have any outstanding debts.

Change of name

If your name requires an amendment or correction, you must submit a copy of your Conferring of Degrees invitation along with the original or certified copy of the supporting documentation to Student Connect before the closing date. The only documents accepted by the University include a passport, change of name certificate, or birth certificate.

If the request and/or the supporting documentation cannot be received by the closing date, a $65 fee will apply for the re-issue of your graduation documents.

Change of ceremony

Permission to defer graduation will only be granted for compelling personal, professional, or academic reasons. Requests should be sent from your student email or lodged through ask.mq.edu.au before the closing date for RSVP indicated on your Conferring of Degrees invitation. Supporting documentation from a professional authority, employer, or educational institution should be attached as applicable.

Students who qualify for the award of a Bachelors degree and have enrolled in honours cannot defer graduate of the Bachelor degree. Honours students must graduate twice, first with the Bachelors degree and then for the honours degree when it is completed. If you do not wish to attend the ceremony, you may graduate in absentia.

Requests to defer graduation after the closing date for RSVP of your current graduation allocation will not be approved.

Back to the top of this page