Graduation session dates and times
28 October 2017
Attending your ceremony
Register for graduation
In order to participate in your graduation ceremony you’ll need to first respond to our graduation invitation letter.
Log into your eStudent and follow these steps.
- Click on "My Results and Graduation" – to view your final results
- Click on "Check for Graduation" – you’ll see the award you have qualified together with your individual graduation ceremony location, date and time
- Select the award and follow the link "Modify my graduation details for the selected award"
- Update your attendance preference from the drop-down menu and save your preference for your status as below
- ATTEND CEREMONY - if you are attending
- HOLD - you will graduate in absentia and cannot attend a subsequent ceremony
- Graduation Photography online pre-ordering
NOTE: Closing date for confirming your attendance preference on eStudent is 4 August 2017.
If confirmation on eStudent is not received by the closing date, you will not be issued a seating ticket or guest tickets.
Pre-order your academic dress and memorabilia
Pre-order your academic dress, graduation plaques, degree framing, photography etc.
On the day
Arrival and Registration
- MUIC graduands need to arrive at Macquarie Theatre between 1.00pm and 2.00pm for seating tickets and the academic dress hire/fitting
- Portrait photography services will also be available at Macquarie Theatre
- Parking on campus is free during the graduation period - Car Park P West 5 (behind the gymnasium) is recommended.
- Graduands should be seated by 2.15pm for the ceremony to begin at 2.30pm at the seat corresponding to the number on their ticket
- Guests will be seated behind the graduands inside the theatre
- Graduands will be briefed with instructions for the ceremony at 2.15pm.
Academic dress and attire
All graduands are required to be in full academic dress to take part in the graduation proceedings. As academic gowns are open at the front, clothing worn underneath will be clearly visible. Suggested attire includes
- Business or semi-formal attire
- Comfortable shoes.
You can arrange hire of your academic regalia when you complete your Graduation Booking.
If your academic regalia is supplied by an external supplier, it is imperative that you check with graduation staff before your graduation day to ensure it complies with the Macquarie University academic dress protocol.
Order of proceedings
- Your graduation ceremony will commence with the entry of the academic procession into the Graduation Hall, led by the Registrar. The Deputy Vice-Chancellor is the last member of the procession to enter the Graduation Hall
- The ceremony will be formally opened with an Acknowledgement of Country and welcoming by the Deputy Vice-Chancellor
- The Registrar will ask all graduands to stand and testify that the Academic Senate of the University has certified that you have completed the requirements for the award of your diploma. The Deputy Vice-Chancellor will then, by the authority conferred on him or her by the Council of the University, admit you to the diploma for which you have qualified. At this point, you become a graduate
- Each row of graduates will be guided by graduation staff during the ceremony
- Your graduation documents will be given to you in a presentation folder, which will be part of your handshake photograph with the Deputy Vice-Chancellor
- Your name will be read out by the Director of MUIC, who you shall doff to before proceeding towards the Deputy Vice-Chancellor for the handshake presentation photograph
- After the photograph, you will return to your designated seat
- At the end of the presentation, the Registrar will introduce the graduate speaker
- The Deputy Vice-Chancellor will speak briefly before the Registrar closes the proceedings
- The Deputy Vice-Chancellor will lead the academic procession from the dais. The graduates join the academic procession which moves from the Graduation Hall towards the exit and light refreshments will be served for you, your guests and the dais party.
Other than bottled water, food and drink is not permitted inside the hall, most personal belongings must be left in our cloak room, which includes large luggage items, prams and strollers, flowers etc.
Graduates and their guests are invited to enjoy complimentary refreshments after the graduation ceremony.
We endeavour to accommodate any special requirements for the ceremony such as accessibility, or other types of pre-arrangement that may be required. Please contact us directly at firstname.lastname@example.org
Visas for you and your guests
You must check with the Department of Home Affairs for the latest information.
We suggest that a copy of the Conferring of Degrees letter and Completion Letter (both are sent to your student email) is submitted with your application.
For your guests, also include a personal letter written by you to invite your family/guests to attend your graduation, along with your Conferring of Degrees letter. The personal letter should specify the ceremony date and time, full names of your family members/guests, and their passport numbers.
All photocopied documents should be certified by a Justice of the Peace (JP).
Not attending your ceremony
If you are not attending your graduation ceremony ceremony (graduating in absentia), there are number of options available for collecting your degree on eStudent.
- Click on "My Results and Graduation"
- Click on "Check for Graduation". The award you have qualified with will be displayed together with your individual graduation ceremony location, date and time
- Select the award and follow the link "Modify my graduation details for the selected award". Update your attendance preference from the drop-down menu and save your preference. The following options are available:
Students who elect not to attend the ceremony and require their documents to be sent free of charge by registered post should change their status to MAIL in eStudent. Documents will be sent by post during the weeks after the final ceremony in the series has concluded. Students must allow at least 3 weeks (8 weeks international) for delivery before enquiring about documents not received.
Please note that graduation documents are sent by registered local and international mail free of charge if you choose the MAIL option. Please ensure that your preferred mailing address in eStudent is correct to ensure that your graduation documents are correctly delivered.
Students who elect not to attend the ceremony and require their documents to be sent free of charge by post should change their status to COURIER in eStudent. Please download and return a completed Mail or Special Delivery Form. Special Delivery documents are sent as soon as possible after your graduation ceremony.
Collecting documents in person
Students who elect not to attend the ceremony and wish to collect their documents in person should change their status to COLLECT in eStudent. Documents will be available to collect in approximately 10 working days from the conclusion of the graduation series.
To authorise somebody else to collect your graduation documents please send a request with details from your student email or ask.mq.edu.au. The request should include the full name and date of birth of the person collecting the documents, and they will be required to show identification showing the their details.
Graduating in absentia
Students who do not attend graduation or have not updated their attendance status from HOLD in eStudent will graduate in absentia and your documents will be held in the Graduations and Completions office until confirmation of a current mailing address is received. If you graduate in absentia, you cannot attend a subsequent ceremony.
Graduation fees and payments
Macquarie University does not charge a graduation fee. However, if you attend the ceremony you will need to organise and pay for your academic dress hire.
Students who are indebted to the University shall not be permitted to graduate until such debt is cleared. Graduation allocation is subject to all debts being cleared prior to the series' closing date for RSVP date. Please ensure that you do not have any outstanding debts.
Change of name
If your name requires an amendment or correction, you must submit a copy of your Conferring of Degrees letter along with the original or certified copy of the supporting documentation to Student Connect before the closing date. The only documents accepted by the University include a passport, change of name certificate, or birth certificate.
If the request and/or the supporting documentation cannot be received by the closing date, a $65 fee will apply for the re-issue of your graduation documents.
Change of ceremony
Permission to defer graduation will only be granted for compelling personal, professional, or academic reasons. Requests should be sent from your student email or lodged through ask.mq.edu.au before the closing date for RSVP indicated on your Conferring of Degrees letter. Supporting documentation from a professional authority, employer, or educational institution should be attached as applicable.
Students who qualify for the award of a Bachelors degree and have enrolled in honours cannot defer graduate of the Bachelor degree. Honours students must graduate twice, first with the Bachelors degree and then for the honours degree when it is completed. If you do not wish to attend the ceremony, you may graduate in absentia.
Requests to defer graduation after the closing date for RSVP of your current graduation allocation will not be approved.