Your graduation documents

Your graduation documents

At your graduation ceremony you will receive your testamur, and two copies of your academic transcript. AQF compliant awards also receive a copy of the Australian Higher Education Graduation Statement (AHEGS).

Testamur

Your Macquarie University testamur, sometimes referred to the graduation certificate, diploma, or parchment, is an official document conferred by the University Council which certifies that you have been awarded your degree or diploma. The Conferring of your degree will usually take place at a graduation ceremony held either on campus or off-campus depending on the study location of your course.

The testamur is an A4 sized document that contains the Arms of the University, University seal, signatures of the Vice-Chancellor and Registrar, name of the graduate, name of the degree/diploma, and conferral date. Additional illustrations and text may appear on certain testamurs issued by the University depending on the nature of the award.

There can only be one testamur in circulation for a graduate of the degree for which they were awarded. Subsequent copies will not be produced by the University unless requirements for a replacement are met.

Replacement Testamur

You will need to complete a Replacement Testamur Request Form (PDF 131KB) and pay the specified fee of AUD$50 for a general replacement or AUD$65 for a name change replacement (if different from your name at graduation). If you did not receive your graduation documents due to an incorrect address supplied to the University then you will be liable to pay the AUD$50 replacement fee.

An original Statutory Declaration will also need to be submitted (faxes, photocopies and electronic copies are not accepted):

Certified copies or original documents need to be supplied for name change replacements. Name changes or damaged testamurs do not require a Statutory Declaration however the original testamur must be returned to the University before a replacement can be issued.

Graduates currently residing in countries that do not have Statutory Declarations in their legal system should prepare a statement that is then witnessed and stamped/sealed by a notary public, or police officer, magistrate, solicitor or Australian Consulate official.

You must also submit a specimen of your signature as it appears on a legitimate form of personal identification (eg driver's licence, passport, etc). Your request WILL NOT be processed until you provide this.

If you wish to have your replacement documents posted please complete the form below. Replacement testamurs may be sent via registered post free of charge or by international courier or Express Post for a fee. Please note that registered post sent to overseas countries can take up to 8 weeks to be delivered.

Mail or special delivery form (PDF 347KB)

Although there is no direct charge to replace graduation documents not received for up to six months from the graduation date, the replacement documents must be personally collected or sent by Special Delivery to ensure safe carriage.

Academic transcript

The academic transcript is the official and certified version of a student's academic record. The academic transcript lists the units and programs a student has enrolled in and all units they have attempted, and the grades received. An official transcript is always printed on secured University paper. As part of your graduation documents, two copies are included.

Additional copies of your academic transcript may be purchased from the University as required.

Find out more about requesting the transcript

Australian Higher Education Graduation Statement

The Australian Higher Education Graduation Statement (AHEGS) is provided by Australian higher education institutions to graduating students on completion of the requirements for a particular higher education award. It is designed to:

assist both national and international recognition of Australian qualifications

promote international mobility and professional recognition of graduates

Students who have their qualification for an AQF compliant award ratified by Academic Senate on or after 16 December 2010 will receive a graduation statement with their graduation documents. The statement is based on nationally agreed specifications and will showcase academic achievements. It will not replace the academic transcript or testamur.

For more information please refer to the AHEGS policy page

What does your statement include?

  • Details about your award
  • Information about Macquarie University
  • Details about any merit based scholarships or prizes that you have received
  • Description of the Australian Higher Education System
  • All results, except withdrawals, that are recorded against a specific award will appear on your graduation statement. Your GPA will not be shown.

Your AHEGS will make it easier for potential employers and other academic institutions to understand the content of your award. To purchase additional copies of your AHEGS (after you have graduated) please download the AHEGS Replacement Form from Student Connect, complete and return along with a specimen of your signature as it appears on a legitimate form of personal identification (eg drivers licence, passport etc).

Apostille and Authentication

Please consult with the appropriate Embassy or Consulate of the country where the documents are to operate to determine if the country you are dealing with requires an Apostille or an Authentication.

Please refer to the frequently asked questions for further information 

This two step process involves having your original Macquarie University documents signed by an authorised person at the University. These authenticated documents will then need to be given to the Department of Foreign Affairs and Trade (DFAT) along with your Authentication Cover Letter and Document legalisation request form to have an additional seal applied.

A friend or relative may act on your behalf and they will need to bring a signed letter of authorisation (from you) and a copy of your Photo ID requesting your documents to be authenticated by an authorised officer. Please call the Student Connect on 9850 6410 for opening hours.

If you are not able to visit the University you will need to return your original documents along with the completed Authentication Cover Letter and Document legalisation request form. Once the University has authenticated your documents they will be sent to DFAT to have an additional seal applied.

If you are graduating at an upcoming graduation series please return the Authentication Cover Letter and Document legalisation request form to the Graduation Team by the ceremony RSVP deadline. Once the ceremony has taken place we will have them signed and sent to DFAT for processing.

Related forms:

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